March 18, 2002
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Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, John Guttler, Jeanne Wilson, Rocky Martin, Stewart Pierson, Bonita Larrow, Melissa Blasich.
Meeting called to order at 7:00 p.m.
Annual Organizational Meeting of the Board Election of Chairperson of the Board: John
nominated Lynn Gardner to serve as Chair of the Selectboard, second by Randy and unanimously
Appointments: Randy moved that the Board appoint the following individuals to the
following positions, for a one-year term:
- Suzanne Kneller, Pam Durda and Susan Johnson as Fence Viewers
- Norman Smith as Inspector of Lumber, Shingles and Wood
- Stephen Russell as Weigher of Coal
- Paul Wieczoreck as Tree Warden
- Stephen Gutierrez as Constable
O’Neil’s Kennel in Shelburne as Pound Keeper and the Hinesburg Community Police as Animal Control
Second by John and approved.
Bond for Elected Officials: Randy moved that the Board recognize the blanket bond of $500,000 per occurrence provided through the Town’s membership in the Vermont League of Cities & Towns Property and Casualty Insurance Fund as the bonding instrument for Town Officials as required under the provisions of 24 VSA ' 832. A blanket bond through the School’s property and casualty insurance program covers school Directors and other school officials. Second by John and approved.
Designation of Newspaper for Warning Town Meetings: Pursuant to the provisions of 17 VSA
'2641(b), John moved that the Board designate the Burlington Free Press as the newspaper in
which warnings shall be published, if necessary. Second by Randy and approved.
Public Works Director Rocky Martin B Discussion of Proposed Changes to Water Use
Ordinance B Rocky reviewed changes in the ordinance with the Board. In regards to raising the
connection fee to $525. Rocky will check with other towns on procedures and fees. Wording of
some areas will be clarified. Billing procedure of the property owner receiving the bill will now be
written in the ordinance.
Bonita Larrow of Monkton / Request for Permission to
hold a Coin Drop
Bonita has started an organization in honor of her daughter, Christina, called X-Tina’s SADD Fund, Inc.
(Snowmobilers Against Drunk Drivers). She is requesting to hold a coin drop and informed the
Board she has the necessary insurance and volunteers.
Lynn advised Bonita of the policy of the Board on holding only 3 coin drops a year. The Board
members were sympathetic to her cause but had concerns of the danger related to standing on a
highway to stop vehicles.
Andrea suggested Bonita could include a request for
funding next year with the agency requests to the Town. Also suggested was to move the coin drop to
the recycle center in Town.
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Melissa Blasich, CVU Student / Request for Permission
to hold a Coin Drop
Melissa and 16 other students of CVU will be travelling to NC this spring to work for Habitat for Humanity. They are short on their fund raising and looking for new fund raising activities. With the same concerns
of safety the Board also suggested Melissa look into a coin drop at the recycle center.
Jeanne will draft a formal policy for the Board limiting the coin drops in Hinesburg village to
Hinesburg Fire Dept., St. Mike’s Rescue and Hinesburg 4th of July Committee.
Approve Warrants: Randy moved that the Board vote to approve the warrants (including payroll
warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.
Approve Minutes of February 18, 2002: John moved that the Board vote to approve the minutes
of February 18, 2002. Second by Jon and approved with Lynn abstaining.
Approve Minutes of Annual Town Meeting: Randy moved that the Board vote to approve the
minutes of the Annual Town Meeting, held on March 4, 2002. Second by Jon and approved.
Trial Balance for Sewer & Water and General Fund Accounts for Period Ending 2/28/02:
Andrea moved that the Board vote to acknowledge receipt of the trial balance for the Sewer &
Water Account and General Fund Account for the period ending 2/28/02. Second by John and
Authorization To Transfer Funds from Inactive Bank Account: This is an inactive account.
Joe Cioffi believes it was originally a Vermont National Bank account, which was purchased by the
Randy moved that the Board vote to authorize the Treasurer to close Chittenden Bank account #60-50-6815-4 and transfer the funds in the amount of $43,126.75 into the Chittenden Bank Sweep account #019904350. Second by John and approved.
Cemetery Maintenance Contract for 02-03: This two-year contract, agreed upon by the Cemetery Commission and Wahl Landscaping, represents an increase of 9% for 2002 (from the current $16,977 to $18,540) and another 3% increase for 2003 ($19,096). Wahl Landscaping will also charge an hourly rate of $30 (up from the current $25/hour) for any work requested which is not a part of this contract. The term of this contract shall be from April 1, 2002 to October 31, 2003.
Randy moved that the Board vote to authorize the Chairperson to sign the Terms & Conditions of Agreement between the Town of Hinesburg and Wahl Landscaping LLP for Cemetery Lawn and Associated Maintenance Services, as outlined in the contract dated March 18, 2002. Second by John and approved.
VTrans Resurfacing & Rehabilitation Grants for 2001 & 2002: Board members individually
signed the grant application on March 11th for the Town Highway Class 2 Roadway Program for
2002, requesting approval of grant funds in the amount of $11,516 as the State’s portion for
resurfacing Tyler Bridge Road.
A request for funds for the 2001 paving project
(Hollow Road) has been forwarded to VTrans District
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#5, requesting $19,729. District #5 has forwarded a form for the Board’s signatures to further process the request.
Randy moved that the Board vote to approve the signing of the State of Vermont Agency of Transportation Town Highway Special Fund authorization form, requesting reimbursement of $19,729 for the 2001 resurfacing of Hollow Road. Second by Jon and approved.
Andrea reminded the Board we need to be sure work on the shoulders is done with the project
Buried Utility Permit / Henson on Pond Brook Road: Randy moved that the Board vote to
approve the Buried Utility Permit application of Doug and Shelley Henson to install a sewer force
main under Pond Brook Road from the former Beverly White property (Grand List Lot # 15-20-51)
to the Henson property (Grand List Lot #15-20-82.2), subject to the terms and conditions placed
on the permit by the Road Foreman and all State and local permits governing the development of
this parcel. Second by John and approved.
Driveway Permit / WCVT for O’Neil Cemetery on O’Neil Road: John moved that the Board vote
to approve the driveway permit application of Waitsfield Champlain Valley Telecom for the Town of Hinesburg for a road cut at the O’Neil Cemetery on O’Neil Road (Grand List Lot #4-1-47) subject to the terms and conditions placed on the permit by the Road Foreman and all State and local permits governing the development of this parcel. Second by Jon and approved.
Resignation from Conservation / Sarah Blythe: Jon moved that the Board vote to accept the
resignation of Sarah Blythe from the Hinesburg Conservation Commission. Second by Randy and
Appointment to Recreation Commission: The Board received a letter of interest in a re-
appointment to the Recreation Commission from Kevin Francis. The vacancy has been published
John moved that the Board vote to reappoint Kevin Francis to the Hinesburg RecreationCommission for a three-year term, which will expire on March 1, 2005. Second by Andrea and approved.
Approval of Private Road Name / Boutin Subdivision Crow Hill Road: John moved that the
Board vote to approve the name Crow Hill Road for the private road to the Boutin Subdivision on
Shelburne Falls Road. Second by Randy and approved.
Act 250 Municipal Impact Questionnaire for Boutin Subdivision: John moved that the Board voteto authorize the Chairperson to sign the Act 250 Municipal Impact Questionnaire for applicant the Estate of Albert L. and Georgette Boutin for a subdivision on Shelburne Falls Road. Second by Jon and approved.
Update on Silver Street Bridge Grant Project: Jeanne Wilson the RPF’s were mailed to engineering firms and are due back by 3/25. Randy and possibly Lynn will participate in the selection process.
Chittenden Unit for Special Investigations / Request
for Funding: The Board members
signed the standard response letter prepared stating that Town has policy to
not fund outside law enforcement agencies until the time our own department is
operating on a full-time basis.
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VTrans Cooperative Ageement / Recreation Path: Update on In-Kind labor and materials -
Jeanne will be checking further into use of Town gravel for this.
Discussion of Hinesburg Web Site: Jeanne Wilson - Report on meeting with Karen Cornish.
An action plan for the future of the Web site was given to Board members to review.
Renewal of Liquor Licenses:
Randy moved that the Board convene as the Board of Liquor Control, second by Jon and approved.
Jon moved that the Board vote to approve the renewal applications of Ballard’s Corner Store Corp.; Blaise’s Country Store, Inc.; Bruce & Robert Jolley (d/b/a/ Short Stop (17)); K.B. Enterprises, Inc. (d/b/a Lantman’s IGA); for second class liquor licenses with licenses to sell tobacco. Second by Randy and approved.
Jon moved that the Board vote to approve the renewal applications of Ayer Golf, Inc (d/b/a/ Cedar Knoll Country Club); Travia’s Inc.;Two Buffoons, Inc. (d/b/a/ Christo’s Good Times Café); Two Z’s Inc. (d/b/a/ Pappa Nick’s Pizza & Restaurant) for first class liquor licenses.
Second by Randy and approved.
Randy moved that the Board vote to adjourn as the Board of Liquor Control, second by John and approved.
Personnel - Andrea move the Board go into executive session for personnel discussion, second by Jon and approved.
- Six Month Performance Review for Zoning Administrator Peter Erb
- Jeanne Wilson / Personnel Issue
Andrea moved the Board come out of executive session, second by Jon and approved.
Andrea moved that the Board approve a salary increase for Peter Erb, based on the results of his performance evaluation, second by Jon and approved.
Andrea moved the Board vote to adjourn, second by Jon and approved.
Thank you letter to Tom Joslin for Annual Town Meeting Minutes
Response to Elizabeth Berger / RE: Voting at Town Meeting vs. Australian Ballot
Valerie Spadaccini, secretary