August 5, 2002
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Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, John Guttler, Jeanne Wilson, Gil Coates, Mike Anthony, Rocky Martin, Luce Hillman, Val Gardner.
Meeting called to order at 6:59 p.m.
Peck Estate / Review of Professional Management of Funds by Town Attorney / Gil Coates, Peck Estate Trustee – Peck Estate money is left to the Town, the money goes to the school for 7th and 8th grades. State Statute notes that 3 elected trustees manage money left to the Town. The Trustees are asking the Selectboard’s approval to have the Town Agent review the statutes for a legal opinion on how the money can be invested – can the Trustees hire a fund management firm. Also discussed is to find out if an audit of the estate funds should be included in the Town audit. The Board asked Gil to have the Town agent look at both issues.
Highway Forman Michael Anthony / Awarding of Paving Bid On the recommendation of Highway Foreman Michael Anthony, Andrea moved that the Board vote to award the paving contract for 2002 to Pike Industries, Inc. for $108,433.80 and to have Road Forman, Mike Anthony sign the contract. Second by John and approved.
Approve Warrants: John moved that the Board vote to approve the warrants for bills payable as presented by the Town Treasurer. Second by Andrea and approved.
Approve Minutes of July 15, 2002 Meeting : Randy moved that the Board vote to approve the minutes of July 15, 2002. Second by John and approved.
Approve Minutes of July 22, 2002 Meeting: Randy moved that the Board vote to approve the minutes of July 22, 2002. Second by Jon and approved.
Trial Balance for Sewer & Water Fund and General Fund for Period Ending 6/30/02: John moved that the Board vote to acknowledge receipt of the Trial Balance for the Sewer & Water Account and General Fund Account for the period ending 6/30/02. Second by Jon and approved.
Approval of Overweight Vehicle Permits: Jon moved that the Board vote to approve the over-weight vehicle permits issued as detailed on the Over Weight Permit List, dated 8/5/02. Second by Andrea and approved.
Appointment of Fire Chief: Jon moved that the Board, at the recommendation of the members of the Hinesburg Fire Department, vote to appoint Alton Barber as Fire Chief for a one-year term, which will expire on March 31, 2003. Second by Andrea and approved.
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Buried Utility Permit for Waitsfield Champlain Valley Telecom on Charlotte Road: Randy moved that the Board vote to approve the Buried Utility Permit Application from Waitsfield Champlain Valley Telecom to install telephone cable in the Town right-of-way on Charlotte Road, as outlined in the application dated 6/20/02. Second by Jon and approved.
Wastewater Treatment Capacity Request for CVU: CVU has requested a wastewater treatment capacity allocation of 6,000 gpd for future expansion. The current wastewater output of the school is an average of 4,452 gpd (average based on past two years worth of data). However, this daily output can vary from less than 1,000 gpd to over 13,000 gpd, depending on whether school is in session. The wastewater treatment facility has been able to handle this variation in outputs. There is currently a remaining 16,361 gpd available to be allocated in the institutional sector. Andrea moved that the Board vote to approve a wastewater allocation of 6,000 gpd to the Chittenden South Supervisory Union for future expansion of the Champlain Valley Union High School. This allocation is subject to the provisions of the Town’s Sewer and Capacity Allocation Ordinances, and is subject to the quarterly allocation charge. Second by Jon.
Luce Hillman of Engineering Ventures and Val Gardner were present to request the allocation. It was noted the last permit had limiting enrollment of 900 students and the State is requiring allocation to match current enrollment numbers – required is 25 gpd per student / staff.
The Board will write a letter stating the Town has capacity to support the current student population so the school can get the necessary permits for current work and allocate 6000 gpd for future expansion.
Motion voted and approved.
Approval of Legal Expense for Proposed Bylaw Changes: (See letter from Roger Kohn) John moved that the Board approve the review of the proposed changes to the Zoning Bylaw by Roger Kohn, of Kohn & Rath Attorneys at a rate of $155/hour for a maximum of four hours (total expense $620). If additional time for review is necessary, the Board will evaluate additional expense at such time. Second by Jon and approved.
Amendment to VALIC Employees Deferred Compensation Plan: In order to comply with recent IRS changes under Section 457 of the Internal Revenue Code, as well as to comply with changes resulting from new legislation (the Economic Growth and Tax Relief Reconciliation Act of 2001), VALIC, The Variable Annuity Life Insurance Company, has provided an amendment to the retirement plan available to municipal employees. Jeanne has discussed this amendment with the Town’s retirement plan specialist Steve Russell, and he has recommended signing the amendment since it only assures that our plan is in conformance with current regulation and law.
Andrea moved the Board vote to authorize the chairman to sign the amendment to VALIC Employees Deferred Compensation Plan, second by Jon and approved.
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Appointment of Alternate Representative to Chittenden County Regional Planning Commission: The Board received a letter of interest in a reappointment as the Alternate Representative to the Chittenden County Regional Planning Commission from Carolyn (Carrie) Fenn. Andrea moved that the Board vote to appoint Carolyn Fenn as the Alternate Representative to the Chittenden County Regional Planning Commission for a two-year term, which will expire on July 31, 2004. Second by Jon and approved.
Randy moved the Board go into executive session for personnel discussion, second by Andrea and approved.
Randy moved the Board come out of executive session and adjourn, second by Andrea and approved.
Valerie Spadaccini, secretary