Selectboard Meeting

December 2, 2002

                                                                                                                                                                         Page 1 of 4                                                                     

Attending the meeting; Lynn Gardner, Jon Trefrey, Andrea Morgante, Randy Volk, John Guttler,Jeanne Wilson, Rocky Martin, Larry and Deb Lindelof, Bud Allen, Bob Hedden, Earl Bayar, Donna Constantineau, Ted White, Jan Bedard, Missy Ross, Beth Sengle, Stewart Pierson.


Meeting called to order at 7:04 p.m.


Lynn called to order the Public Hearing on the  Selectboard motion to reclassify from Class III to Class IV the following Town highways or segments of Town highways:  Mill Road, Place Road West Extension and Boutin Road South.

Lynn noted the purpose of the hearing was to take testimony.  The Town Agent will review all written testimony  and the Board will then discuss and make a decision. Lynn then swore in all people who would present written or oral testimony at the hearing.

Bob Hedden of Boutin Rd stated he just purchased his property knowing it was a class III road that was serviced by the Town and not his responsibility. 

He questioned liability if a homeowner maintains the road. Mr. Hedden proposed several possible solutions – improve the turn around so the Town truck is able to turn around safely / reclassify to class IV with a cash settlement to the homeowner and reduced assessed value on the grand list.

Larry Lindelof of Mill Rd also addressed the turn around issue and stated they would like the opportunity to work with the Town on a turn around that would be acceptable.

Earl Bayar of Mill Rd stated they had not been previously notified that there was a problem with plowing the road.

Ted White of Weed Rd asked how many miles of class IV roads in Town.  Jeanne responded 4.77.  Ted stated he lives on a class IV road and would have no problem with the homeowners maintaining the road if the Town would help a little with the big storms and grade the road twice in the summer.

Donna Constantineau pointed out that she feels the Town needs to avert drainage that runs down to their house since the construction to install the new water line.

Deb Lindelof is concerned with the cost to them if the road is reclassified.

Jeanne Wilson read the Towns statement.   (see attachment).

Donna Constantineau stated the item in the Town’s statement regarding the plow hitting a vehicle is incorrect.  One vehicle was hit that was parked up by the house and their insurance paid for damages.

Deb Lindelof requested to be notified if there is a problem with Mill Rd.

Randy moved to close the Public Hearing, second by Jon and approved.



Budget Planning Sessions


General Administration (Part II)

Town Clerk / Treasurer – salaries down due to less personnel

BCA  - reviewed

Elections – lower – no primary or general election

Delinquent Tax Collector – delinquent taxes running slightly lower. Andrea requested again that the Board be given an accounting of time required to do the job.  John noted he also would find that information helpful and could be done on a monthly basis.

                                                        DECEMBER 2, 2002                                                             page 2 of 4


Recreation Department  - increase in Beths hours from 20 to 24 a week.  Discussed was the need to show the expense of the cost of improvements to the ice rink – work may be done this year and so will not be included in this budget.  Jeanne and Beth will check with Joe Cioffi on how to properly record this.

Recreation Path Committee – will reserve another $25,000 for 03-04


Municipal Facilities

Municipal Buildings – reviewed  

Parks - reviewed

Street Lights -reviewed

Sidewalks - reviewed


Other Business


Approve Warrants:  John moved that the Board vote to approve the warrants for bills payable as presented by the Town Treasurer. Second by Jon and approved.


Approve Minutes of November 18, 2002 Meeting:  Randy moved that the Board vote to approve the minutes of November 18, 2002. Second by Andrea and approved.


Trial Balance for Water & Wastewater and General Funds for Period Ending 10/31/02:  Jon moved that the Board vote to acknowledge receipt of the Trial Balance for the Water & Wastewater Fund and General Fund for the period ending 10/31/02.  Second by Randy and approved.


Appointment of E-9-1-1 Coordinator:   Jon moved that the Board vote to appoint  Jeanne Wilson as Hinesburg’s E-9-1-1 Coordinator for a two year term, which will expire on November 30, 2004.

Second by Andrea and approved.


Resolution for Money Market Bank Account / Local Law Enforcement Block Grant:   Randy moved that the Board vote to pass the Chittenden Bank Resolution dated 12/2/02, as required for opening an account to serve as a Trust Fund for the Local Law Enforcement Block Grant funds.  Second by John and approved.


Additions to the Agenda


Approval to Serve Alcohol at Fire Station for Private Party / George Palmer on December 8, 2002:  Jon moved that the Board vote to approve George Palmer’s request for permission to serve alcohol at  the Fire Station for a private party to be held on December 8, 2002 with the following conditions:

-         A responsible person over 21 years of age will be designated to be “in charge” of the event and to monitor alcohol use at the event to make sure there is no underage drinking and that intoxicated persons do not drive; and

-         A “Don’t Drink and Drive” poster shall be posted at the entrance to the event naming the responsible person and offering the services of the responsible person to arrange safe trips home.

Second by Randy and approved.

                                                     DECEMBER 2, 2002                                                PAGE 3 OF 4



Authorize Alcohol at the Town Garage for Holiday Party:  Jon moved that the Board vote to authorize the presence and consumption of alcohol at the Town Garage for the annual holiday party on December 13, 2002 (snow date of December 20, 2002).  Second by John and approved.


 Silver Street Bridge / Discussion of Railing and Lighting Options – Rocky met with Dubois & King and had some options to show the Board.  It was the decision of the Board to keep the regular railings.  Andrea wants to address traffic calming in some manner on this project.


Use of Municipal Buildings Funds Rocky reported that monies that were not supposed to be included in the budget for purchase of a generator were inadvertently left in.  Discussed was using the funds toward the cost of obtaining easements, the driveway and landscaping for the new Town Hall access.  It was the consensus of the Board not to change the accounts the money is in.


Update on Highway Maintainer II Search:  Ten applications received.  Nine of the applicants have CDL’s.  Rocky, Michael and Jeanne will be conducting interviews later this week. 


Andrea moved the Board go into executive session for discussion of legal issues, second by Jon and approved.

Andrea moved the Board come out of executive session and adjourn, second by Jon and approved.


Respectfully submitted,


Valerie Spadaccini, secretary