Selectboard Meeting

December 16, 2002



Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, John Guttler, Jeanne Wilson, Rocky Martin, Mike Anthony, Gerald Dubois, Steve Button, Al Barber, Chris Morrell, Stewart Pierson


Meeting called to order at 7:00 p.m.


Interview for Highway Maintainer II / Gerald Dubois – the Board reviewed Gerald’s application and spoke with him about equipment he has experience operating.

Jon moved the Board vote to sign the letter of intent to hire Gerald Dubois to be Highway  Maintainer ll trainer for the Town of Hinesburg.  Second by John and approved.



Budget Planning Sessions


Public Works

Highway – Reviewed with Mike.  Discussed reducing the general budget to an amount closer to the past several years actuals and deficit spend if necessary.

Andrea requested a breakdown of overtime hours for review to be sure the Town is using employees efficiently.

There is a $3,500 increase for sand, as the Town needs to build up its stockpile.

Dust control is reduced to $17,500.

$100,000 has been put in for road construction and $70,000 for bridge repair.

The Board will review again after changes have been made to proposed budget.


Wastewater Treatment – Reviewed with Steve. No major changes.

Water Supply – Reviewed with Steve.  Phase 2 of new lines installed for Place Rd is included.


Public Safety

Police Department – Reviewed with Chris. The high cost of dispatch services was again discussed.  Andrea stated she feels it would be better to pursue services through the State Police.  Jeanne and Chris will check on costs of dispatching with the State Police.

Al Barber was asked how this would effect the Fire Dept – he said he has been keeping up with the possibility of service through Contact.  Fire and Rescue would then have an alternative to Shelburne if the Police withdraw but cost is not expected to be less.

Andrea requested a breakdown of overtime, administrative hours and grant expenditures.


Animal Control –Reviewed with Chris. No major changes.

E-9-1-1 – Reviewed with Jeanne. No major changes.


Fire Department – Reviewed with Al.  Discussion of billing insurance companies for response to auto accidents as that is a large percentage of the labor costs.  Jeanne will be checking into this.


First Response –Reviewed with Al.  No major changes.

Fire Warden – Reviewed with Al.  No major changes.

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Other Business

Approve Warrants:  John moved that the Board vote to approve the warrants for bills payable as presented by the Town Treasurer. Second by Andrea and approved.


Approve Minutes of December 2, 2002 Meeting:  Randy moved that the Board vote to approve the minutes of December 2, 2002 as corrected,  second by Andrea and approved.


Approval of Invoice / Front Blade for Ford Tractor:  Andrea moved that the Board vote to approve payment of $1,475.00 to Essex Equipment from line item 440-9957-04.00 for the purchase of a Curtis Front Plow Blade for the Ford Tractor.  Second by Jon and approved.


Approval to Serve Alcohol at Fire Station for Private Party / George Palmer on December 22, 2002:  Jon moved that the Board vote to approve George Palmer’s request for permission to serve alcohol at  the Fire Station for a private party to be held on December 22, 2002 from 1 – 4 PM with the following conditions:

-         A responsible person over 21 years of age will be designated to be “in charge” of the event and to monitor alcohol use at the event to make sure there is no underage drinking and that intoxicated persons do not drive; and

-         A “Don’t Drink and Drive” poster shall be posted at the entrance to the event naming the responsible person and offering the services of the responsible person to arrange safe trips home.


Second by John and approved.


Agreement for Engineering Services / Sidewalk & Multi-Use Path / VHB, Inc:  Jon moved that the Board vote to approve and sign the Agreement for Consultant Services with Vanasse Hangen and Brustlin, Inc (VHB) for the Sidewalk & Multi-Use Path (STP BIKE (22)S) dated 12/16/02.  Second by Andrea and approved.


Update on Grabowski / Lyman Subdivision:  Andrea reported that representatives from HCS; Rec Dept; Conservation Dept ; Police; and Fire met and came up with a list of needs for the Town in regards to proposed development.  Andrea would like the Board to forward the list to the DRB.

The Board did not agree that it is appropriate to send this to the DRB.


Letter from Lyman Meadow Board of Directors:  The Board stated the issue of lighting on the walkways needs a site plan to go to the DRB.  Jeanne will draft a response for the Board to send.


Outgoing Correspondence

Holiday Cards to municipal employees


Letter of appreciation to Water & Wastewater Superintendent Steve Button and Public Works Director Rocky Martin for excellent rating during wastewater facility reconnaissance inspection.


Randy moved the Board vote to adjourn at 10:00 p.m., second by Andrea and approved.


Respectfully submitted,