January 14, 2008
Attending the meeting; Rob Bast, Andrea Morgante, Jon Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Charles Kogge, Mike Anthony, Ken Brown.
Meeting called to order at 7:00 p.m.
Interview for Appointment to Conservation Commission / Charles Kogge – Charles has been attending meetings since September and is familiar with the work the Commission does and the Town Plan. His interest is in computer mapping and he feels he can help the Commission in that area. He discussed the value of interactive mapping. Jon asked Charles about the web page the Commission is creating. Charles said he is aware the Commission has contracted with someone, that is not his area of expertise. Jon asked if he is familiar with the Green Space Plan. Charles said he is on a limited basis.
FY 08 – 09 Budget Planning Sessions
Review of Total Budget – the Board reviewed a summary of budget changes made to date and further reviewed each budget.
Highway – further review with Mike. Pond Rd reconstruction discussed and the Board agreed to budget for a 24’ width base with shoulders and ditching, and with a 21’ width of paved surface at the $170,000 requested to allow adequate funds for proper shoulders and ditching. Discussion around the paving grant. If the Town received the award, use it to reduce the tax rate or to do more paving. Mike said the plan to maintain the paved roads is to pave a little over 2 miles each year and we have not been doing that. Removed the $28,200 for Texas Hill Rd. Shelburne Falls Rd culvert - $40,000 is the Town share. The Town will be applying for a bridge and culvert grant and a clean and clear grant. This will be revisited if the Town does not receive the grant.
Mike spoke about the problems the dept is having plowing the roads. The high volume of traffic and early commuter hour affect their ability to get done in a reasonable time. If the Town is going to be taking on more roads the dept will need additional help and another smaller truck for plowing.
Selectboard – discussed the $10,000 request for professional services for the task force. They will have more information on this at the next meeting and can adjust the figure appropriately.
Fire / Police and Planning and Zoning – each have funds associated with planning for a new site. Will move $5,000 from Fire capital to Buildings and Facilities. Also remove $10,000 from P&Z public process and planning.
Planning & Zoning – Jeanne will check with Alex about what might be delayed that is in the official map / wetland delineation request.
Buildings & Facilities – Rt 116 streetscape reduce the $37,000 to $22,500 and the sidewalk cost to zero.
Police – Howard asked about the Sunday patrol hours – Jeanne will check on this.
The Board reviewed a few examples of the police salaries adjusted to different admin hours and part time hours. They agreed to use the cost of admin at 20 hrs per week and increase part time form 40 to 45 hours per week. Jeanne will revise other lines affected by the salary change.
Review of Revenue Summary – Howard asked about the current use projection which has been historically higher than projected. Jeanne will check into this. Also discussed was photo copy and grants. Grants are specific on what they can be spent on and not included in the budget.
Growth in Grand List – the listers report a reduction in the growth of the grand list from previous years.
Municipal Tax Rate Projection –after cuts made earlier in the meeting estimated to be $0.463
Approve Warrants: Andrea moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Howard and approved.
Minutes of January 9, 2008: Randy moved that the Board vote to approve the minutes of January 9, 2008. Second by Howard and approved.
Appointment to the Conservation Commission: Andrea moved that the Board vote to appoint Charles Kogge to the Conservation Commission to fill a vacancy with a term which will expire on September 30, 2008. Second by Howard and approved.
Jon initiated discussion in regards to use of the CPI or some other means to calculate employee salary.
Andrea moved the Board go into executive session for personnel discussion, second by Jon and approved.
Andrea moved the Board come out of executive session and adjourn, second by Jon and approved.
Valerie Spadaccini, secretary