Selectboard Meeting

January 21, 2008

                                                                                                                                 


Attending the meeting; Rob Bast, Jon Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Rodman Cory, Will Patten, Al Barber, Carl Bohlen, Dorothy Pellett.


Meeting called to order at 7:00 p.m.


Interview for Appointment to Planning Commission / Rodman Cory and Will Patten - 

Rodman Cory moved to Hinesburg in Oct 2000.  He has familiarized himself with the Town Plan, attended several meetings and hosted past forums held at the Community Alliance Church.

Will Patten previously served on the Commission but left due to work and meeting conflicts.  He has read the new Town Plan and is aware of changes.

Howard noted he appreciated their comments about the Town goals.  He asked how they would handle being a part of a meeting where a different opinion and view was expressed from theirs.

Rodman said through his work at UVM he has learned to listen to others and help pull everyone together to reach a specified goal.

Will said he is aware of the dynamics of the Commission and feels it is important to keep balance on the Commission and be productive.


Carl Bohlen was present on behalf of the Task Forces.  He had nothing definite regarding the request made by the Task Force for $10,000.   Discussed whether to include the request in the general budgets or highlight as a separate article.

Jon said if resources for this come from Town staff it should be in the general budget – nothing specific has been defined to date on what this funding will provide.

The Board was in agreement to include the request as a separately warned article.  

Carl said they will be having a meeting and checking with Jeanne and Alex to have a more definitive goal of what they intend to accomplish with these funds.

He said the Task Forces feels it is important for the Selectboard to support the request at Town Meeting.  Jon said he is not yet in a position of support and needs more information on what the plans for the funds are.

The Board advised Carl for himself and others of the Task Forces to be prepared to speak about the request at Town Meeting.


FY 08 – 09 Budget Planning Sessions

Finalize Capital Budget – The Board reviewed the Fire Dept budget with Al.  Jon explained the reason for moving the $5,000 from the Fire Capital budget for facility planning to Buildings and Facilities and approaching the project from a community perspective.  Removed from the 08/09 Fire Capital budget were; requests for a dispatch repeater, it was agreed to try to get another year from this and if it fails to deficit spend to replace. EMS bunker gear, and pagers. The EMS gear was added to the fire gear line in the regular budget now called protective gear and kept at $7,000. Pagers will be included in communication equipment / maintenance and increased from $5,000 to $9,000. A new line will be added for Emergency Operating Plan in the amount of $2,600.

Buildings and Facilities – rec path will need $50,000 in 08-09, and another $50,000 in 09-10 for town match.  Village corridor improvements – town match is $110,000 to be spread over 3 years; will use sidewalk reserve funds (estimated to be $56,500 by the end of FY 07-08) to offset the project costs during first two years.  That is, will apply $28,000 in reserve funds toward town match in year 1 & 2.  Funding for sidewalk project to connect Lyman Meadows Road to HCS ($20,100) eliminated for this year.

Highway – remove Shelburne Falls Rd culvert for $40,000.  Discussed was including

this work after the Town receives the grant award (if successful).

Regular budget changes:

Planning – remove trail mapping request of $5,000 in special projects.

Computer / copier / fax – reduce web site to $3,000

Animal Control – reduce by $1,000

Town Agent – reduce by $1,000

Fire Warden – reduce to $700

Listers – looked at reappraisal line.  Jeanne will check with the listers if this can be reduced.

Selectboard – professional services reduced by $10,000.  The $10,000 will be a warned article from the Task Force.

Finalize Revenue Summary

Finalize Expenditure Summary

Finalize Growth in Grand List

Finalize Municipal Tax Rate Projection – after reductions to budgets .4484

Finalize Warning & Articles


Other Business


Approve Warrants:  Jon moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer.  Second by Howard and approved.


Minutes of December 17, 2007:  Howard moved that the Board vote to approve the minutes of December 17, 2007 as corrected, second by Randy and approved.


Minutes of January 7, 2008:  Howard moved that the Board vote to approve the minutes of January 7, 2008 as corrected, second by Randy and approved.


Minutes of January 14, 2008:  Howard moved that the Board vote to approve the minutes of January 14, 2008 as corrected, second by Jon and approved.


Discussion of Vermont Education Finance & Property Tax Reform Resolution:  The VLCT Board of Directors has voted to support the Vermont Coalition of Municipalities’ resolution regarding Vermont Education Finance and Property Tax Reform.  The resolution calls for a statewide discussion, debate and possible decision to move our current hybrid system of state and locally controlled education governance and financing structures to either:

A public education system that is governed, managed and primarily financed locally, or;

A public education system that is governed managed and financed by the state.


No action was taken on this at the meeting.  Jeanne will find out about the possibility of a change in wording on the resolution and the Board will take this up at another meeting.


VTrans Certificate of Highway Mileage:  Howard moved that the Board vote to sign the VTrans 2008 Certificate of Highway Mileage, second by Randy and approved.


Resignation from Planning Commission and DRB Alternate / Joe Donegan:  Randy moved that the Board vote to accept the resignation, effective immediately, of Joe Donegan as a member of the Planning Commission and as a DRB Alternate Member.  Second by Jon and approved.


Appointments to the Planning Commission:  There are currently three vacancies on the Planning Commission, all with terms that expire on January 1, 2012.  Joe Iadanza has indicated that he is interested in a reappointment.  Both Nancy Norris and Joe Donegan have indicated their wish to resign.  Rodman Cory and Will Patten have expressed interest in appointment.  Howard moved that the Board vote to appoint Rodman Cory, Will Patten and Joe Iadanza to the Planning Commission for four-year terms, which will expire on January 1, 2012.  Second by Jon and approved.


Appointments to the DRB:  Tom McGlenn, Ted Bloomhardt and Lisa Godfry all have terms which are expiring on the DRB.  All three have expressed interest in a reappointment to a three-year term.  There also exists a vacancy in the DRB Alternate Member position.  Howard moved that the Board vote to appoint Lisa Godfry, Tom McGlenn and Ted Bloomhardt to the DRB for three-year terms which will expire on January 1, 2011.  Second by Jon and approved.


Appointments to the Recreation Commission:  Peter Cahn and Chris CichoskiKelly have terms which are expiring on the Recreation Commission.  Both have expressed interest in a reappointment to a three-year term.  Howard moved that the Board vote to appoint Peter Cahn and Chris CichoskiKelly to the Recreation Commission for three-year terms which will expire on January 1, 2011. Second by Randy and approved.


Appointments to the Trails Committee:  Martha Keenan, Launa Lagasse and Greg LeRoy all have terms which are expiring on the Trails Committee.  All three have expressed interest in a reappointment to a two-year term.  There also exists another vacant position on the committee, with a term that expires in 2010.  Howard moved that the Board vote to appoint Martha Keenan, Launa Lagasse and Greg LeRoy to the Trails Committee for two-year terms which will expire on February 1, 2010.  Second by Randy and approved.


Animal Control Housing Agreement with Humane Society of Chittenden County:  The fee for bringing dogs to the humane society will remain at $40 for 2008.  There is no fee for the first 5 cats per town; thereafter there is a fee of $10 per cat.  Howard moved that the Board vote to approve the Animal Control Housing Agreement with the Humane Society of Chittenden County for the period 1/1/08 – 12/31/08.  Second by Jon and approved.


Amendment to SRF Planning Loan / Wastewater Plant Upgrade & Expansion Project:  Jon moved that the Board vote to sign Amendment No. 1 / Increase of Existing SRF Planning Loan, to request an increase to the State approved Revolving Loan RFI-110 in the original amount of $14,900.  This amendment increases the amount of the SRF loan award from $14,900 to $20,700 in order to continue with the evaluation of other alternatives to expand the wastewater treatment facility.  Second by Howard and approved.


Jon moved the Board go into executive session for personnel discussion, second by Howard and approved.

Jon moved the Board come out of executive session and adjourn, second by Howard and approved.


Respectfully submitted,


Valerie Spadaccini, secretary




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