May 5, 2008
Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Alex Weinhagen, Jean Isham, Val Spadaccini
Meeting called to order at 7:00 p.m.
Val Spadaccini, resident of Pond Brook Rd, advised the Board of her concern with not being notified of blasting done in the Town right of way near her house. She advised they are currently having a chimney constructed and would have scheduled that work for a different time if advised of the blasting. The shock from the blast was easily felt through floor vibration in the house.
Jeanne advised the Town hires a contractor to do the blasting and it is their responsibility to follow proper procedure. Jeanne will check what the minimum distance is for prior notification.
Andrea asked the Board to send a formal thank you to Brian Busier for the grading work he did on his front lawn to allow the sidewalk to properly drain.
Work Session on Village Growth Area Rezoning & Subdivision Regulation Change Proposal
Areas of discussion included the set back requirement in Village NW in regards to fire safety.
Curb cuts in Village NW – and open space reserved for parks (official map will define). This is noted in overall purpose for Village Growth Area.
Village NE – facilities must not emit unreasonable noise – what is the definition of unreasonable. Alex said this implies low impact light industrial that mixes well with residential use.
Village NE – structure size of 40,000 sq ft – permitted use vs. conditional use.
What is meant by “dead space” – example would be an old barn converted to storage space.
Noted was that in this as well as other areas there is a need to preserve land for garden space.
Commercial District – residential uses, change the term envisioned to permitted. Allowed residential use in a building above non residential.
Residential 1 – multi family dwelling limits the number of bedrooms but not limited for single family. This is to control the actual size of the structure and is also connected to language of existing RR1 uses.
Maximum lot coverage needs to be corrected. Alex will get more information about maximum lot size in other towns. This same question applies to Residential 2. There also needs to be a more specific definition of what is considered a gateway for Residential 2.
Approve Warrants: Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Howard and approved.
Trial Balance for Water & Wastewater and General Fund Accounts for Period Ending 4/30/08: Howard moved that the Board vote to acknowledge receipt of the trial balances for the water & wastewater and general fund accounts for the period ending 4/30/08. Second by Randy and approved.
Minutes of April 14, 2008: Randy moved that the Board vote to approve the minutes of April 14, 2008 as corrected. Second by Howard and approved.
Minutes of April 21, 2008: Randy moved that the Board vote to approve the minutes of April 21, 2008, second by Howard and approved.
Funding for Repairs at Police Station / Roof and Door: Rocky Martin has provided the Board with a memo, outlining repairs and cost ($3,380 for the roof repair and $1,350 for replacement of the door unit). There is currently $11,226.36 in the police station upgrade reserve account. The Board was in agreement with proceeding with these repairs.
Donation from TPL, VLT and HLT for Stewardship of LaPlatte Headwaters Town Forest: Ken moved that the Board vote to accept a $5,000 donation from the Trust for Public Land, the Vermont Land Trust and the Hinesburg Land Trust for stewardship of the 301 acres of public land associated with the LaPlatte Headwaters Town Forest. These funds are to be used to achieve the stewardship goals and purposes of the conservation easement on the property. Second by Howard and approved.
Request for Waiver of Zoning Fees / Clifford Lumber: The Board has received a request from Lynn Gardner on behalf of Clifford Lumber to waive the building permit fee (approximately $2,000) to replace the sawmill building that was destroyed by fire earlier this year. Jeanne will get more information on this for the Board.
Letter of Understanding with Earth Turbines / Geprag Park Wind Turbine: Andrea moved that the Board vote to authorize the Chair to sign the letter of understanding, pending review by the Town Attorney, between Earth Turbines and the Town of Hinesburg for the second phase of the Test Field Program associated with the wind turbine at Geprag’s Park. The agreement specifies a ten-year full warranty on parts and service from the date that installation is complete and no additional monetary contribution from the Town above the state incentive funds. The town has the right to have the wind turbine removed free of charge five years after complete installation. Second by Randy and approved.
Appointment of CSWD’s Board Representative and Alternate Representative: The Chittenden Solid Waste District has notified the Town that the terms of appointment for Tom Nostrand as Board Representative and Lynn Gardner as Alternate Board Representative expire on May 31, 2008. Both Tom Nostrand and Lynn Gardner have expressed an interest in a reappointment.
Ken moved that the Board vote to re-appoint Tom Nostrand as Hinesburg’s representative on the CSWD Board of Commissioners for a two-year term which will expire on May 31, 2010. Second by Howard and approved.
Howard moved that the Board vote to re-appoint Lynn Gardner as Hinesburg’s alternate representative on the CSWD Board of Commissioners for a two-year term which will expire on May 31, 2010, second by Ken and approved.
Request for Transfer of Wastewater Capacity Allocation / Rigg’s Property on Route 116 to Lantman’s Best Yet Market: The Board has received a request from Brian Busier, to retain the wastewater capacity allocation assigned to the Howard Riggs property at 10004 Route 116. The current capacity allocation is a one-year extension, and is due to expire on June 30, 2008. Brian is requesting a one-year extension (to June 30, 2009) in order to give him time to determine the best use for the property.
Jeanne will check on the name for the transfer and notify Brian the Board will review the extension request when others are reviewed in June.
Request to Work in the Town’s ROW on Mechanicsville Road / WCVT: Waitsfield Champlain Valley Telecom is requesting permission to work in the Town’s ROW on Mechanicsville Road to replace an existing buried cable that is damaged. This proposal would install new cable from telephone pole 18 on the east side of Mechanicsville Road and bore under the paved road to provide service to apartment buildings at 445 and 447 Mechanicsville Road (Eastwind Condos). This project has been reviewed and approved by the Highway Foreman. Andrea moved that the Board vote to grant approval to Waitsfield Champlain Valley Telecom to work in the Town’s ROW on Mechanicsville Road as outlined in the permit and plan dated 4/24/08 (work order #08-148), contingent upon review by the water & wastewater department to ensure that no municipal water or wastewater lines are impacted. Second by Howard and approved.
Request to Close Mechanicsville Road on 5/8/08 / SD Ireland for Thistle Hill Development: SD Ireland has requested permission to close Mechanicsville Road on Thursday 5/8/08 between Commerce Street and CVU Road for an open road cut associated with work for the Thistle Hill Development. This request has been reviewed and approved by the Highway Foreman. If approved, notification of the road closing will be forwarded to emergency services and CSSU Transportation Director Ken Martin
Randy asked about language regarding reconstructing the road to a proper condition.
This request is to close the road and does not address road condition. Jeanne will check if there is a permit to work in the Town right of way.
Howard moved that the Board vote to authorize SD Ireland to close Mechanicsville Road between Commerce Street and CVU Road on Thursday 5/8/08 during daylight hours with the stipulation that signs be posted on both ends of Mechanicsville Road not less than 24 hours prior to the road closure, advising motorist of the date and times of the road closing and further pending review of necessary permits by the Town Administrator, Jeanne Wilson. Second by Randy and approved.
Andrea moved the Board vote to authorize the chair to sign the necessary permits if after review they meet the Town standards for work in Town right of way. Second by Ken and approved.
Appointment of Town Forest Fire Warden: The Vermont Department of Forest & Parks has notified the Town that the term of appointment for Ed Waite as Hinesburg’s Town Forest Fire Warden expires on June 30, 2008. Ed Waite has expressed his interest in a reappointment. Andrea moved that the Board vote to re-appoint Ed Waite as Hinesburg’s Town Forest Fire Warden for a five-year term which will expire on June 30, 2013. Second by Howard and approved.
Other Board Member Items
Howard reported the Ancient Roads Committee has learned the State Legislature is giving towns an additional one or two years to submit maps.
Ken said he attended the Vermont League of Cities and Towns Selectboard training day and found it informative.
Andrea advised the Land Management Committee for the Bisonette property is meeting and working on writing the land management plan. They are taking input in regards to the recreational aspect from equestrians, hunters and the VAST organization.
Andrea also noted that a grad student is working on an application to place the Town Forest on the National Historical Register.
Update on Request from Village Steering Committee to Relocate Veteran’s Monuments – Jeanne found out that the Monument Committee met with the Village Steering Committee last April and all have agreed not to move the monuments but to spruce up the current location.
Process for Lease on Grader (requesting quotes from John Deere and Volvo)
The Board discussed and agreed they do want three quotes even if it is a multiple quote for the same machine from different dealers.
Jeanne advised the transfer deed for the cemetery on Gilman Rd was reviewed by the Town Attorney and has one recommended change. The Town Attorney will notify the firm of Perry & Schmucker of the change and they will forward the executed document to the Town.
Howard moved the Board go into executive session for discussion of legal and personnel issues. Second by Andrea and approved.
Howard moved the Board come out of executive session and adjourn, second by Andrea and approved.
Valerie Spadaccini, secretary