Selectboard Meeting

May 19, 2008

                                                                                                       

The Board met at 6:30 to conduct a site inspection of a segment of the roadway known as Ballards Corner Road in preparation for a public hearing to accept the road segment as a Class lll Town highway.

Present at the inspection were; Jon Trefry, Andrea Morgante, Randy Volk, Howard Russell, Jeanne Wilson, Katherine Kjelleren, Demetrius and Ioannis Michaelides.


Attending the meeting at Town Hall; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Earla Sue McNaull, Al Barber, Fred Silber, Chris Bataille.


Meeting called to order at 7:00 p.m.


Jon opened the Public hearing on a Selectboard motion to accept a segment of the private roadway known as Ballards Corner Road as a Class III Town Highway


Earla Sue said she would like to see the Selectboard approve acceptance of the road.  The library worked with the bank and Ballards store to get the road paved (library share of expenses was $4,000) and the town is already plowing the road. The library is aware the work done is temporary till the construction of the bike path when it will be paved again and some drainage will need addressing.  

In review the Board agreed the road met the needed criteria for the Town to take over, including the following:

It is in the village growth center.

It accesses a municipal facility or property.

Is constructed in accordance with Town standards.

Intersects existing Town or State Road.

Is in accordance with the goals of the Town Plan.

Andrea also pointed out the potential access to other Town owned land – Geprags Park.

Earla Sue said when it was dirt the majority of damage done to the road was a result of the large delivery trucks.


Work Session on Capital Plan and Budget

The Board discussed the format of the budget in regards to inclusion of anticipated grant funds.   They would like to separate the grant funds so the budget shows actual tax dollars for each project.

Include some type of time line on bond vote items to avoid multiple requests in the same year.

Highway; include total cost of equipment replacement / combine salt shed and salted sand shed with bond request for the highway garage / bridge replacement, show only Town share / remove line 19 and include Silver St bridge with line 15 bridge replacement / check order of bridges being replaced / highway garage, include 5% for building for energy efficiency / Center Road construction would be a bond item, include $20,000 in FY 2010-2011 for planning money then $100,000 for each remaining year.


Police; mobile data terminals - purchased with grant money, remove the $20,000 for FY 08/09 and the $10,000 for FY 10/11 /move line 7 signal pre-emption emitter to the operating budget / new police station, add $7,500 FY09/10 and FY 10/11 bump the other figures ahead one year starting with $49,640 to FY 11/12 thru 13/14.


Fire / First Response; site planning new station, add $7,500 for FY 09/10, reduce 10/11 to $7,500 and bump ahead one year the other figures starting with $69,814 in 11/12   /  aerial truck, check if bond can be for 20 yrs, bump figures ahead one year starting with $95,200 in 11/12  /  line 15 SCBA units, reduce from $45,000 to $42,000  / remove line 16 protective gear and move to operating expense.


Buildings and Facilities; line 2 remove the word repair from sidewalk construction / remove line 4 sidewalk equipment and sand/salt garage / combine line 11 thru 14 to be one line for all parks and under comments list priorities of park where work will be done.

Include rural parks / remove line 15 tree planting / increase amounts in recreation facilities – field space to $10,000 beginning in FY 09/10  / and add community center.


Jon closed the Public Hearing at 10:15 p.m.


Other Business


Approve Warrants:  Howard moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer.  Second by Andrea and approved.


Minutes of May 5, 2008:  Andrea moved that the Board vote to approve the minutes of May 5, 2008 as corrected. Second by Randy and approved. 



Other Board Member Items 


Andrea advised the contract between Wayne Bissonette and NRCS for restoration of the wetlands along Rt 116 now needs to be written with the Town as owner.


Jeanne advised that Jim Condos of Vermont Natural Gas will be meeting with her, Alex and Rocky on Wednesday regarding bringing the gas line into Hinesburg.


Howard asked to include on a future agenda discussion about the wastewater system.



Additions to the Agenda


Chittenden Elderly & Disabled Advisory Committee / E&D Budget for FY 09 and Commitment of Partner Agencies:  An appropriation of $1,500 was included in the FY 08 – 09 Planning / Zoning budget to support the Hinesburg Rides program as the local share towards Federal Elderly & Disabled funding (20% local and 80% Federal).  The Chittenden E&D Advisory Committee is preparing the FY 09 application, and has asked each partner agency to sign a letter of commitment for local funds before the application is submitted to VTrans.  Randy moved that the Board vote to authorize Jeanne Wilson, Town Administrator, to sign the commitment of local funds documentation for the Chittenden E&D Advisory Committee’s application to VTrans for Federal Elderly & Disabled funding; the Town is committing $1,500 as the 20% local match toward funding to be transferred to the Hinesburg Community Resource Center for the Hinesburg Rides program. Second by Howard and approved.


Outgoing Correspondence


Letter of appreciation to Green Up Day Coordinator Phil Pouech


Letter of thanks to Brian Busier for improvements to sidewalk on Route 116. 


Andrea moved the Board go into executive session for discussion of legal and personnel issues, second by Howard and approved.

Andrea moved the Board come out of executive session and adjourn, second by Howard and approved.


Respectfully submitted,


Valerie Spadaccini, secretary




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