June 30, 2008
Attending the meeting: Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Frank Koss, Rocky Martin, Jim Condos, Tim Vachereau, Brian Gray, Tom Moreau, Tom Nostrand, Wayne Elliott
Meeting called to order at 7:00 pm
Vermont Gas Systems, Inc. / Expansion of Natural Gas Service to Hinesburg: James Condos, Tim Vachereau and Brian Gray of Vermont Gas Systems, Inc. were in attendance to present information to the Board regarding a planned expansion to Hinesburg in 2009. The project will involve the addition of approximately 13 miles of pipe to the Vermont Gas distribution network, which will provide potential service to roughly 350 residential and commercial structures. Vermont Gas has long had an interest in expanding to Hinesburg due to the cheese factory as well as Hinesburg’s growth plan philosophy, which calls for concentrated development in the village. The Selectboard members expressed support for the expansion, and noted that there is excitement in the community regarding Vermont Gas service.
Chittenden Solid Waste District / Proposed FY 2009 CSWD Budget: Tom Moreau, CSWD General Manager, and Tom Nostrand, Hinesburg’s representative to the CSWD Board of Commissioners, were in attendance to present the FY 2009
CSWD budget. CSWD operating expenses are expected to increase by $1,583,630 or 21% due for the most part to the following projects:
• $1,220,000 to takeover the compost operations
• $100,000 for a study of a biodegradable organics facility
• $75,000 for a study of a biosolids processing facility
• $80,000 for studies on Pay As You Throw and franchising
• $156,000 for a potential pilot project to replace recycling bins with carts
Operating revenues are expected to increase by $1,048,366 due to taking over the compost program.
Andrea expressed that the Board was committed to keeping the drop off center in Hinesburg. Tom Moreau noted that Charlotte had also expressed an interest in locating the drop off center in Charlotte. Tom Moreau suggested that Tom Nostrand meet with the Commissioners from Charlotte and Shelburne to discuss possible options. Howard moved that the Board vote to accept the FY 2009 CSWD budget. Seconded by Ken and approved.
Wayne Elliot, Forcier Aldrich Associates / Wastewater Treatment Facility Upgrade Project: Wayne Elliott and Rocky Martin met with the Board to review possible rate options for users and for Saputo. The WWTF upgrade committee will be meeting with Saputo representatives on July 9 to discuss rate options. The Board was supportive of pursuing an Equivalent Residential Unit (ERU) rate structure for users, since it fairly distributes the cost based on usage.
Approve Warrants: Howard moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Seconded by Andrea and approved.
Minutes of June 16, 2008: Howard moved that the Board vote to approve the minutes of June 16, 2008 as amended. Seconded by Ken and approved.
Review of Requests to Extend Expiring Wastewater Capacity Allocations: The following had wastewater capacity allocations that are expiring, and had asked for extensions, providing information on project status and plans for implementation. Howard moved that the Board vote to grant extensions to June 30, 2009 for the following wastewater capacity allocations:
• Blittersdorf / 3 single-family units / 630 gpd
• Green Street LLC / 25 single-family units plus infiltration / 5,750 gpd
• K.B. Real Estate LLC (formerly Howard Riggs) / 2 single-family units / 420 gpd
• Marie Aube Smith / 1 single-family unit / 210 gpd
• Fournier / 1 single-family unit / 210 gpd
Seconded by Randy and approved.
Nick and Voula Zontanos, while submitting a letter requesting an extension, failed to provide information regarding project status and plans for implementation. Ken made a motion to grant a three-month extension for the following capacity allocation:
• Zontanos / 4 single-family units / 840 gpd
in order to give the Zontanos additional time to provide the necessary information. Seconded by Howard and approved with Randy abstaining.
Designation of Annual Wastewater Treatment Capacity: As outlined in the Wastewater Capacity Allocation Ordinance, adopted 4/19/04 (Section 4.B), “During the month of June each year, the Board shall determine the Uncommitted Reserve Capacity in the Plant, including any previously allocated but reverted capacity. The Board shall designate such Uncommitted Reserve Capacity to be available for the next fiscal year. This shall be referred to as the “Annual Capacity Allocation”.” Randy moved that the Board vote to designate the amount of 36,263 gallons per day (Residential = 15,233 gpd, Enterprise = 11,030 gpd, and Institutional = 10,000 gpd) as the Annual Capacity Allocation for the period July 1, 2008 to June 30, 2009 as outlined in Section 4.B of the Wastewater Capacity Allocation Ordinance, adopted April 19, 2004. Seconded by Andrea and approved. The Board had discussion about re-evaluating the percentage breakdown for residential, enterprise and institutional, and plans to consider a revision to the Wastewater Capacity Allocation Ordinance prior to next June.
Discussion of Zoning Fees / Policy for Waiver and Fees for Expired Permits: Howard moved that the Board vote to approve the following policy regarding the waiver of zoning fees:
The Selectboard has authorized the Zoning Administrator to waive the fee for a zoning permit and charge instead a $25 administrative fee in certain specific situations as outlined below. The fees normally associated with the permit may be waived if it has been determined that the Town will not incur additional costs for staff time on review, inspection or substantial consideration. The situations that qualify for waiver of fee under this policy are as follows:
1. When a structure is destroyed by fire through no intentional act of the property owner, the fee associated with the rebuilding of the original square footage of the structure on the same foot print may be waived and replaced with a $25 administrative fee;
2. When a zoning permit has expired before a Certificate of Occupancy was issued, in the event that substantial construction (investment) has been done, a permit may be re-issued for a $25 administrative fee. In the event that a zoning permit has expired when no substantial construction has been completed, the owner will be required to obtain a new permit under the current regulations and fee schedule.
Seconded by Randy and approved.
Capital Equipment Refunding Note / 2006 Highway Dump Truck: Andrea moved that the Board vote to sign the Capital Equipment Refunding Note and Resolution with the Chittenden Bank for the 2006 Dump Truck. Seconded by Ken and approved.
Approval of Alcohol at Fire Station / July 4th Celebration: Andrea moved that the Board vote to approve the request by the Hinesburg Fire Department for permission to serve alcohol at the fire station for the annual July 4th Celebration on Friday, July 4, 2008, subject to the following conditions:
A responsible person over 21 years of age will be designated to be “in charge” of the event to monitor alcohol use at the event to ensure that there is no underage drinking and that intoxicated persons do not drive; and
A “Don’t Drink and Drive” poster shall be posted at the entrance to the event, naming the responsible person and offering the services of the responsible person to arrange safe trips home.
Seconded by Howard and approved. Randy questioned whether the practice of serving alcohol at the fire station for the July 4th celebration should continue. The Board agreed to discuss this issue with the fire department prior to considering approval for next year.
Lease to Own for Highway Grader / Bid Award: Highway Foreman Michael Anthony requested bids from three companies for a grader to replace the 1998 Champion grader. The three bids are as follows:
Nortrax / John Deere = $183,622
Wood’s CRW / Volvo = $214,460
Southworth Milton / CAT = Declined to submit a bid because could not meet our budget range
Randy moved that the Board vote to award the bid for the purchase of a new highway grader through a lease-to-own program to Nortrax for a 2008 John Deere 772D grader for the amount of $183,622 plus financing charges. Seconded by Ken and approved.
Andrea moved that the Board go into executive session for the purpose of discussing personnel and legal issues. Seconded by Ken and approved.
Howard moved that the Board come out of executive session. Seconded by Andrea and approved.
Ratification of Contract with AFSCME Local 1343: The union members ratified the contract earlier in the day. Andrea moved that the Board authorize the Chair to sign the Agreement between the Town and AFSCME Local 1343 for an effective period of July 1, 2007 to June 30, 2008. Seconded by Howard and approved.
Revisions to Employee Personnel Policy: The Board had been provided with a revised draft of the Employee Personnel Policy. Most of the changes are required to bring the policy in line with the revised union contract. Following comments from the Board, the draft will be circulated to staff for input, with the goal being for adoption by the Board at the July 14 meeting. Andrea requested that Jeanne look into the eligibility period for the Long Term Disability plan.
FY Employee Salary Plan: The Board had been provided with a draft employee salary plan for FY 08 – 09. Andrea moved that the Board vote to approve the Employee Salary Plan for FY 08 – 09 as presented. Seconded by Howard and approved.
VTrans / Request for Town Highway Program Funds: A grant reconciliation report and request for funds has been submitted to VTrans for reimbursement for the Class 2 Paving Program for Charlotte Road. Andrea moved that the Board vote to sign the Town Highway Program Funds grant request form, which requests reimbursement in the amount of $66,267 from the Class 2 Paving Program for paving on Charlotte Road. Seconded by Howard and approved.
Caterer’s Request to Serve Alcohol at a Private Wedding Reception / Detail Dan’s LLC: Andrea moved that the Board vote to convene as the Board of Liquor Control. Seconded by Howard and approved. Andrea moved that the Board vote to approve the request of Detail Dan’s LLC (d/b/a Dan’s Place) to cater a wedding reception on July 19, 2008 at Hidden Gardens B&B on Lewis Creek Road with malt and vinous beverages and spirituous liquors. Seconded by Howard and approved. Howard moved that the Board vote to adjourn as the Board of Liquor Control. Seconded by Andrea and approved.
Final Review of Capital Budget and Capital Program for July 14 Public Hearing and Adoption: The Board confirmed that the draft Capital Budget and Capital Program are ready for the July 14 public hearing.
Howard moved that the Board vote to adjourn at 11:25 pm. Seconded by Andrea and approved.
Monday, July 14th
6:15 Meeting with Mediator Hank Lambert
7:00 Public meeting on WW Ordinance
8:00 Public meeting and adoption of Capital Budget & Program
8:15 Dennis Place / Discussion of tax penalty
Set municipal tax rate
Monday, July 28th
7:00 Public meeting and adoption of WW Ordinance
FY 07 – 08 reserve funds
Work Session on Village Zoning Bylaw
August meeting schedule – Monday, August 11 and Monday, August 25
Jeanne Kundell Wilson
Hinesburg Town Administrator