August 11, 2008
Prior to the meeting, the Selectboard conducted a site visit at the intersection of Lincoln Hill Road and North Road to review possible locations for a Lincoln Hill historical marker. Present at the site were John Balln, Elise Guyette, Andrea Morgante, Jon Trefry, Howard Russell, Jeanne Wilson, Ken Brown, and Randy Volk.
Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Rocky Martin, Frank Koss, Fred Silber, Jean Isham, Johanna White, Carrie Fenn, David Fenn, Amy Escott, Greg Tomczyk, Fred Haulenbeek.
Meeting called to order at 6:55 p.m.
Greg Tomczyk was present to inquire on the status of plans to address drainage problems at Creekside. Rocky said the Town has not heard back from Grabowski’s engineer on the proposed work and so do not have final plans yet.
Amy Escott / Interview for Appointment as DRB Alternate – Amy has lived in Town for 4 years. She has been interested in planning but till recently did not feel she had knowledge to bring to the position. She is now working for a land use lawyer and has become familiar with DRB decisions and the process. She has been looking at the Town Planning and Zoning Regs on the Town web site. She said she understands regulations need to be followed on projects even if she personally does not agree with the particular regulation.
Director of Buidings & Facilities Rocky Martin / Review of Sustainability Initiative Proposal
Board members felt the Town was headed in the direction of suggested project #1 already and have monies set aside from police and fire depts to work on this.
Project #2 to explore biomass potential was more in the way of what the Board thought the Town would be looking for in sustainability.
Rocky will go back to the steering committee, Town staff and consultant to come up with new proposals.
Fred Haulenbeek / Interview for Appointment as CCRPC Representative – Fred said he will still serve as a member of the local Planning Commission but is interested in the regional aspect as well.
Discussion of Village Growth Area Rezoning
Jon said he is struggling with the change to the Village NW – specifically with allowing too much growth at one time. He is looking to have the official map in place before approving rezoning.
Andrea said her questions regarding Village NW are that the Town does not have sewage capacity and the regulations do not demand mixed use, she feels is should be required. She also feels we need to know what the comparable changes will be around Town (rural zoning changes) outside of the Village area.
Howard spoke to the issue of phasing in the changes by adding some districts now with some additional steps in the future. A link is needed with what will be done in rural density with increase density in the current village area. He is in agreement with pushing the village area out to Patrick Brook and the Village NE area.
Randy said if the Town does not address all the areas in the village growth area zoning proposal now we loose the ability to control the density.
Ken overall feels it is a good plan with some of the changes the Board has suggested on set back requirements and stronger language.
Jean Isham said the commission is hesitant to tie rural to the village, they feel it needs to be addressed as a separate issue. In regards to phasing, she said we need to look at the big picture and adopt all at once, if we just increase density in the core village she does not feel we will see any change for a long time. People need the vision of what will happen in the entire area.
Fred said inclusion of the wetlands in density figures was done as the Planning Commission felt it would be much easier to figure density using all the land. Density will be limited by practical considerations.
Carrie said by accepting the plan as a whole it is important to think of it as a planning devise. If done with phasing, one phase may change the balance of something else.
Approve Warrants: Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Howard and approved.
Minutes of July 28, 2008: Howard moved that the Board vote to approve the minutes of July 28, 2008 as corrected, second by Andrea and approved.
Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 7/31/08: Jon moved that the Board vote to acknowledge receipt of the trial balances for the Water & Wastewater and General Fund accounts for the period ending 7/31/08. Second by Andrea and approved.
WWTF Upgrade Project
Adoption of Resolution for Bond Vote: Randy moved that the Board vote to adopt the following resolution:
RESOLVED, that the public interest and necessity demand that certain public wastewater system improvements be made, viz: the upgrade of the wastewater treatment facility at an estimated cost of Two Million One Hundred Thousand Dollars ($2,100,000); and
BE IT FURTHER RESOLVED, that the cost of completing the Town’s share of the costs of constructing such improvements, after application of available state and federal grants-in-aid, will be too great to be paid out of the annual revenue of the Town; and
BE IT FURTHER RESOLVED, that a proposal for the issuance of general obligation bonds of the Town in the aggregate amount not to exceed Two Million One Hundred Thousand Dollars ($2,100,000) to pay for its cost of the same, subject to reduction through the receipt of any state or federal grants-in-aid, should be submitted to the legal voters of the Town a special meeting thereof to be duly called and held for that purpose on September 9, 2008; and
BE IT FURTHER RESOLVED, that all acts relating to the proposition of incurring bonded indebtedness and the issuance of general obligation bonds of the Town of Hinesburg for the purpose of constructing and operating said improvements within the corporate limits of the Town be in accordance with the provisions of Chapters 53, 97, 101 and 120 of Title 24, Vermont Statutes Annotated; and
BE IT FURTHER RESOLVED, that the attached Warning and form of Ballot be adopted for use in connection with consideration of the above-stated proposition of making said public improvements and incurring bonded indebtedness therefore.
Second by Howard and approved.
Approval of Warning and Ballot for Bond Vote: Randy move that the Board vote to adopt the attached warning and ballot for use in connection with consideration of incurring bonded indebtedness in the amount of $2,100,000 for the upgrade of the wastewater treatment facility. Second by Ken and approved.
Review of Town-wide Mailing- approved with some changes.
Wastewater Capacity Allocation Extension / Zontanos – The Zontanos contacted Jeanne with information on continued work on their plan to use the allocation.
Ken moved the Board vote to approve the allocation extension for Zontanos to extend to June 30, 2009. Second by Howard and approved with Randy abstaining.
Update on Proposals for Assessor Services for Listers Office – The Board supported choice of APAS,LLC, Edgar Clodfelter by the listers for assessor services.
Request for Approval to Serve Alcohol at Fire Station / Gary Aube: Gary Aube has requested permission to serve alcohol at the Fire Station for a private party on Saturday, September 20, 2008 from 9:00 am to 6:00 pm. Andrea moved that the Board vote to approve the request by Gary Aube to serve alcohol at the Fire Station for a private party on Saturday, September 20, 2008 from 9:00 am to 6:00 pm, subject to the following conditions:
A responsible person over 21 years of age will be designated to be “in charge” of the event and to monitor alcohol use at the event to ensure that there is no underage drinking and that intoxicated persons do not drive; and
A “Don’t Drink and Drive” poster shall be posted at the entrance to the event, naming the responsible person and offering the services of the responsible person to arrange safe trips home.
Second by Ken and approved.
Caterer’s Request to Serve Alcohol at a Private Party / Burlington Bay Catering: Andrea moved that the Board vote to convene as the Board of Liquor Control, second by Howard and approved. Andrea moved that the Board vote to approve the request by Burlington Bay Catering to cater a private party on August 17, 2008 at 244 Partridge Hill Road with malt and vinous beverages and spirituous liquors, second by Howard and approved. Ken moved that the Board vote to adjourn as the Board of liquor control, second by Howard and approved.
Correspondence from Pam Jennings of Bristol / RE: Traffic Ticket Issued to her Son – Board reviewed and signed letter of response to Pam Jennings.
Discussion of Town-Owned Parcel on Shadow Lane – The Board agreed to get the parcel appraised.
Appointment of DRB Alternate: Ken moved that the Board vote to appoint Amy Escott as DRB Alternate to fill a vacancy with a term that expires on January 1, 2010. Second by Howard and approved.
Appointment of Representative to Chittenden County Regional Planning Commission: Howard moved that the Board vote to appoint Fred Haulenbeek as Hinesburg’s representative to the Chittenden County Regional Planning Commission for a two-year term which will expire on July 31, 2010. Second by Ken and approved.
Addition to the Agenda
Buried Utility Permit / Stone Underground for Comcast Cable on Hayden Hill Road West: Andrea moved that the Board vote to approve the buried utility permit of Comcast Cable & Stone Underground to install buried cable in the right of way on Hayden Hill Road West as outlined in the permit dated 8/11/08, subject to the terms and conditions of the permit and any additional terms and conditions placed on the permit by the Highway Foreman. Second by Howard and approved.
September Meeting Schedule: September 8 and 15.
Howard moved to Board go into executive session for discussion of legal and personnel issues, second by Andrea and approved.
Howard moved the Board come out of executive session and adjourn, second by Andrea and approved
Monday, August 25th
Work Session on Village Zoning Bylaw
Meeting with VLCT / Zoning Bylaw for Telecommunications Facilities
Town Agent / Discussion of Creekside Escrow Agreement
Valerie Spadaccini, secretary