September 8, 2008
Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Jeanne Wilson, Brooke Scatchard, Chris Yager, Joe McLean, Richard Palmer, Ted Palmer, Steve Button, Frank Koss, Doug Olufsen, Jeanne Wilson.
Meeting called to order at 7:00 p.m.
Doug Olufsen / Review of Traffic Speed Data: The Board reviewed speed data collected from the Police Department’s speed cart with Doug.
Water & Wastewater Superintendent Steve Button
Consecutive Water System Agreements: Steve has provided information and a sample agreement for consecutive water systems, and discussed the pros and cons with the Board.
Hinesburg wholesales water to Triple L, Sunset Villa and Mountain View. Currently the Town is supplying water going into these systems but has no control over the distribution systems. At this time, only Triple L has expressed interest in entering into a consecutive water system agreement. With this agreement the Town can insure distribution line flushing in Triple L occurs at the same time that the Town’s water lines are flushed. The Board is in favor of the proposed agreement language, and will have the Town Attorney review.
Sale of 1998 Ford Ranger: Discussion of process used to advertise the 1998 W&WW vehicle. The truck was parked in front of the pump station on Rt116 with a “For Sale” sign on it. In reviewing the process, the Board found no improprieties, but agreed that it would be good to establish a policy for the sale of Town vehicles.
Representatives from Fellowship of the Wheel and Green Mountain Adventure Racing Association / Bike Race in Town Forest on October 12, 2008.
Brooke Scatchard and Joe McLean of Fellowship of the Wheel and Chris Yager of Grn Mtn Adventure Racing Assoc were seeking approval to use a portion of the Town Forest and small portions of 3 Town Roads to hold a staggered race event on October 12.
They will have manned road crossings to address safety issues, will notify landowners in the area, and will have liability insurance for the event.
The start and finish will be at Sleepy Hollow so cars will park there. Estimated 50 to 100 riders. The race will start at noon and all riders should be back by 4:30 or 5:00 p.m.
Brook said he has talked with Steve Russell from the forest committee in general about the trails but not specifically about this event.
Andrea asked if there will be any need to local Fire or EMS services.
Ted Palmer said he is concerned with pedestrians hiking in the woods looking at the fall foliage. Brook replied that the staggered starts should eliminate any problems with others being on the trails.
The Board approved the race under the conditions they put up warning signs, supply enough people to handle the road crossings, contact neighbors, contact Steve Russell specifically about this race and supply the Town with a certificate of insurance.
Discussion of Road Cut on Richmond Road / Wetland Issue / Richard Palmer
Dick is seeking approval for a road cut to access his garage off Richmond Rd. He has accessed it via a right of way on Ted Palmer’s property but would now like his own entry.
He is applying to ANR and the Army Corp of Engineers for approval to cross the stream. They need the Town’s approval before they act on it.
Ted said the right of way access to the garage has existed for 29 years. If another road cut is approved he would like to see it moved further away from his house.
Dick was advised he needs to complete an actual driveway permit application to submit to the Board.
Approve Warrants: Ken moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Randy and approved.
Minutes of August 25, 2008: Andrea moved that the Board vote to approve the minutes of August 25, 2008 as amended. Second by Ken and approved.
Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 8/31/08: Randy moved that the Board vote to acknowledge receipt of the trial balances for the water & wastewater and general fund accounts for the period ending 8/31/08. Second by Ken and approved.
Buried Utility Permit / Bissonette on Gilman Road: A buried utility permit application has been received from Wayne Bissonette to install electric power cable in the Town’s right of way on Gilman Road.
The Board will hold this till the next meeting to get further information. Permits are generally issued to the utility company not individuals.
Discussion of Wastewater Rates: Director of Buildings & Facilities Rocky Martin has prepared and forwarded to the Board background information on rates for wastewater users, with the goal of establishing new rates later this fall.
Briefly discussed reserve funds. The Board wishes to have the rate cover O&M costs, as well as creating a reserve fund for infrastructure replacement. The appropriate amount for this infrastructure replacement reserve fund is unknown at this time, but the Board plans to contribute $10,000 towards the reserve next year, and build the reserve over a period of years – for instance, 10 years. Allocation fees will be used to pay a portion of the debt, and to create a reserve for future expansion. A capital budget needs to be developed.
The revised wastewater ordinance becomes effective September 26. The Board will set the new rates at the October 6 meeting, and the rates will be effective for the fourth quarter 2008 billing.
Agreement with APAS, LLC for Assessment Services: Ken moved that the Board vote to approve the agreement between APAS, LLC and the Town for assessment services for the Listers Office for the period September 2008 to September 2009 for the amount of $19,500, as outlined in the agreement dated 09/08/08. Second by Randy and approved.
Lease to Own Documents for John Deere Grader: Documents have been prepared by Baystone Financial Group for the lease to own on a John Deere Grader.
Ted Palmer asked if the lease to purchase is the best way to go vs. financing to purchase as the Town can get low interest rates. Jeanne said on the 10 yr lease the interest is $4,600 a year. She also noted there is a non appropriation clause which allows the Town to get out of the lease if they get a bad machine.
Ken moved that the Board vote to adopt the Lessee Resolution attached herein, and to authorize the Chair to sign the following documents:
- Lease with Option to Purchase Agreement
- Payment Schedule
- Certificate of Acceptance
- Lessee Resolution (also needs to be signed by one other Board Member)
- Bank Qualified Certificate
Second by Andrea and approved.
Tax Sale / Appointment of Agent to Represent the Town: The Board has received a letter from David Rath of Kohn, Rath & Meyer, LLP, regarding a tax sale on October 2, 2008. The letter advises that the Selectboard will need to appoint an agent to bid on behalf of the town at the tax sale.
Jeanne will get information on these properties and item will be on agenda again next week.
Cooperative Agreement with VTrans for Route 116 Corridor Improvement Project: The town has received from VTrans the Cooperative Agreement for the Safe Routes to School Grant portion of the Route 116 Village Corridor Improvement Project (HINESBURG STP SRIN(24)). Ken moved that the Board vote to sign the Cooperative Agreement between the Vermont Agency of Transportation and the Town for Advancement of Municipal Project HINESBURG STP SRIN (24). Second by Andrea and approved.
Bissonette Piggy Back Agreement: Now that all has settled (hopefully) with the sale of property belonging to Wayne & Barbara Bissonette, a new Tax Stabilization “Piggy Back” Contract has been drafted, reflecting the adjusted acreage. Randy moved that the Board vote to sign the Tax Stabilization ”Piggy Back” Contract for a period to extend to March 31, 2010 for Wayne & Barbara Bissonette, as authorized by voters at Town Meeting in 2006 reflecting the adjusted acreage. Second by Ken and approved.
Discussion of Forest Legacy Program / Andrea prepared a letter for the Board to send to Vermont ANR Forest Parks and Recreation requesting further evaluation of the forestland in the valley portion of Hinesburg (Andrea feels much of this area would qualify to be in the program). The Board reviewed the letter. This will be on next weeks agenda for further discussion after Board members look more closely at the program.
Rescind Warning for September 9 Bond Vote: Randy moved that the Board rescind the warning for a bond vote on September 9, 2008 for an upgrade to the wastewater treatment facility at an estimated cost of two million one hundred thousand dollars ($2,100,000), due to the failure of the Burlington Free Press to properly publish the notice for the bond vote. Second by Andrea and approved.
WWTF Upgrade Project
Adoption of Resolution for Bond Vote: Randy move that the Board vote to adopt the following resolution:
RESOLVED, that the public interest and necessity demand that certain public wastewater system improvements be made, viz: the upgrade of the wastewater treatment facility at an estimated cost of Two Million One Hundred Thousand Dollars ($2,100,000); and
BE IT FURTHER RESOLVED, that the cost of completing the Town’s share of the costs of constructing such improvements, after application of available state and federal grants-in-aid, will be too great to be paid out of the annual revenue of the Town; and
BE IT FURTHER RESOLVED, that a proposal for the issuance of general obligation bonds of the Town in the aggregate amount not to exceed Two Million One Hundred Thousand Dollars ($2,100,000) to pay for its cost of the same, subject to reduction through the receipt of any state or federal grants-in-aid, should be submitted to the legal voters of the Town a special meeting thereof to be duly called and held for that purpose on November 4, 2008; and
BE IT FURTHER RESOLVED, that all acts relating to the proposition of incurring bonded indebtedness and the issuance of general obligation bonds of the Town of Hinesburg for the purpose of constructing and operating said improvements within the corporate limits of the Town be in accordance with the provisions of Chapters 53, 97, 101 and 120 of Title 24, Vermont Statutes Annotated; and
BE IT FURTHER RESOLVED, that the attached Warning and form of Ballot be adopted for use in connection with consideration of the above-stated proposition of making said public improvements and incurring bonded indebtedness therefore.
Second by Andrea and approved.
Approval of Warning and Ballot for Bond Vote: Randy moved that the Board vote to adopt the attached warning and ballot for use in connection with consideration of incurring bonded indebtedness in the amount of $2,100,000 for the upgrade of the wastewater treatment facility.
Andrea added that all residents are being asked to vote on the bond, the bond will be repaid by users of the system.
Second by Ken and approved.
Other Board Member Items
Jon reported on the rec path. A version of the plans for two property owners and language on right of way documents were reviewed by the State, Rocky made some updates and sent back to the State. Nothing has been given to the landowners yet. The hope is to send the project out to bid by February 2009.
Ken mentioned the installation of gas lines along Spear St and the rec path that has been constructed over the lines. He wanted to know if Hinesburg discussed doing the same when talking to the gas company. Jeanne said the Town did mention this but the path would not be constructed by the gas company.
Ken moved the Board go into executive session for discussion of personnel issues, second by Randy and approved.
Ken moved the Board come out of executive session and adjourn, second by Randy and approved.
Monday September 15th
Work Session of Village Growth Area Rezoning / Revised Language
Sustainable Community Initiative / Revisit Potential Projects
Tentative – Village Steering Committee to present thoughts on Village Growth Area Rezoning Proposal
Discussion of Saputo rate proposal
Valerie Spadaccini, secretary