Selectboard Meeting

October 6, 2008


Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Timothy Clancy, JoAnna White, David and Barbara Lyman, Al Barber, Greg Tomczyk, George Dameron, Alex Weinhagen, Rolf Kielman, Matthew Probasco


Meeting called to order at 7:00 p.m.


Timothy Clancy / Interview for Planning Commission – Tim has lived in Hinesburg for 12 years and would like to get involved in his community.  He recently participated in a small way in the Bissonette Project.  He is a manger at IBM and deals with cross functional and team efforts.

He has not attended any Planning Commission meetings and the Board suggested he do so to see what they are like.


Rolf Kielman / Feedback from Village Steering Committee on Village Growth Area Rezoning Proposal – Rolf reviewed with the Board the memo and comments of the VSC on the proposed rezoning.  The VSC is in agreement with the Selectboard on the importance of the official map being in place before approving the rezoning.  Alex said he is working on meeting with the VSC and then work through the public process for approval of the map.


The VSC also feels it is important to have the rural zoning in place to go along with village changes.


There is some concern by the VSC that the proposed zoning regulations will result in a density that may be disruptive to quality of life in the expanded village area.


They recommend including Commerce Park in the village zoning district.

Recommendation that the open space in Commerce Park be considered for the Town Green or Common.


Director of Planning & Zoning Alex Weinhagen

Discussion of Village Growth Area Rezoning Proposal – Jon said he felt Alex had captured the changes the Selectboard made to the proposal.  He did notice that under Public Benefits & Incentive Formula item 4 did not include public safety apparatus.Alex will add this.

Questioned the date of Jan 9 on adoption process. It was believed the Selectboard did not get the document till Feb and this will effect the deadline date for approval. Alex will check on this.

Alex said two business owners responded negatively to the proposed lot coverage reduction. Rolfe said he feels the bank is a good example of physically portraying the village feel where as buildings with more set back do not. On reviewing air photos of examples of lot coverage the Selectboard agreed to go with the 60% lot coverage.

Howard still believes it is important to phase the zoning changes.

Andrea would also support phasing – this would mean the Board could now adopt portions they feel are important at this time and later adopt in other areas. She maintains that density in rural area is of concern and is not in favor of approval of increased density in the village without reduction in density of rural.


Update on Proposal for Kinney Drugs Route 116 Access and On-Street Parking – Alex informed the Board that the developer, Brett Grabowski, is working with the Lyman’s on land to the north of the Creekside development. They are waiting for approval on re-zoning as this is now zoned as agriculture. Entrance is planned to be on the corner of Rt116 and Farmall Dr, Brett has spoken with VTrans regarding access. Alex has spoken with Brett about on street parking. Andrea expressed concern regarding the intersection. She feels the Town needs to come up with a decision on how that intersection should work, be it a round about or other design.


2008 Municipal Planning Grant:  The Planning Commission plans to submit an application for the 2008 Municipal Planning Grant for funds to help in updating/revision of the Town Plan in 2009 and 2010 (limited consulting/professional assistance, town-wide mailings, printing costs, etc.)  The 2005 Town Plan needs to be updated and re-adopted by June 2010.  The Planning Commission plans to propose it be re-adopted largely as is, but with updates on a few sections (e.g., village growth area, energy & sustainability section, transportation), especially the implementation section to account for progress since the 2005 plan, and a new set of priority goals/recommendations based on that.  The Board will hold off on any action for the grant till the grant application is completed for their review.


CCMPO Transportation Action Grant Application: Alex reviewed with the Board the grant application summary sheet.  $5700 of the local $10,000 match needed will come from in kind labor. Howard moved that the Board vote to support an application to the Chittenden County Metropolitan Planning Organization for the Transportation Action Grant Program for funding for the Hinesburg Rides Project. Second by Ken and approved.


Other Business

Approve Warrants:  Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer.  Second by Howard and approved.

 

Minutes of September15, 2008:  Ken moved that the Board vote to approve the minutes of September 15, 2008 as amended, second by Howard and approved.


Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 9/30/08:  Howard moved that the Board vote to acknowledge receipt of the trial balances for the water & wastewater and the general fund for the period ending 9/30/08. 

Second by Randy and approved.


Approval of Private Road Name:  The residents of a private drive off Lincoln Hill Road, that now has three homes on it, have proposed the name “Pioneer Road” as the name for this private road.  The name has been reviewed by the Fire Chief, Police Chief 


and E9-1-1 Coordinator, and found to be acceptable.  Howard moved that the Board vote to approve the name of “Pioneer Road” for a private road on the south side of Lincoln Hill Road, approximately 2.3 miles from the intersection with North Road.  Second by Randy and approved.


State Revolving Loan Fund / Request for Continuation of Funding / Wastewater Facility Upgrade Project:  Wayne Elliott of Forcier Aldrich & Associates has prepared a request to the State to increase the approved revolving loan fund for the WWTF project from $14,900 to $49,360.  Randy moved that the Board vote to approve and sign the Wastewater Treatment Facility Upgrade Request No. 1 dated October 6, 2008 for continuation of the existing SRF Loan (CWSRF / RF1-110) in the amount of $49,360 for bond vote assistance, engineering, administration and legal fees associated with the wastewater treatment facility upgrade project. Second by Ken and approved.


Adoption of Revised Wastewater Rates:  The amended Wastewater Use Ordinance became effective on 9/26/08.  As discussed at the September 15 meeting, the Board was inclined to increase the wastewater rates to a flat fee of $30/quarter (up from $20/quarter) plus $.0175/cubic foot of consumption (up from $.01/cubic foot).  Andrea moved that the Board vote to set the wastewater user rates, as authorized in the Hinesburg Municipal Wastewater System Use Ordinance, adopted July 28, 2008, at $30/quarter plus $.0175/cubic foot of consumption effective October 1, 2008.  Second by Ken.

The Board discussed notices to be sent with the current quarter billing notices of the new rate.

Motion voted and approved.


Employee Wellness Program Update:  The employee wellness program was launched in May.  Wellness activities to date include: on-site diagnostic health screening, safety & wellness interest survey, participation in flu shot clinic and CIGNA health risk assessment.  From the interest survey, eight employees expressed an interest in the annual pedometer challenge, which runs from March 2 – April 26, 2009.  The fee for the pedometer is $5.00 for employees covered by the Town’s health insurance, and $20.00 for employees not covered.  As an incentive to participate in the program, the Board agreed the Town will offer to cover the cost of the pedometers for employees that wish to participate.  Funds to do so will come out the Selectboard miscellaneous account. 


Approval of Consecutive Water Agreement / Triple L Mobile Home Park:  The Board reviewed a draft agreement with Water & Wastewater Superintendent Steve Button at the September 8 meeting.  The agreement has been reviewed by the Town Attorney, and changes have been made as recommended by the attorney.  Howard moved that the Board vote to authorize and sign a consecutive water system agreement with Triple L Mobile Home Park, as outlined in the agreement dated October 6, 2008.  Second by Andrea.  Randy asked why there is no end date on the agreement.  Jeanne said as the Town can end the agreement at any time there is no need for an end date.

Motion voted and approved.

                                                  

Other Board Member Items – 

Jon said Matt Mainer approached him in regards to the graduation challenge project.

Jon suggested Matt do work around the Town Hall sign such as the stone work.  He would need to present a design to the Board.

Andrea checked with Howard who is willing to donate the stone to keep the wall consistent with the wall across the street and the current wall at Town Hall.

The Board agreed to Matt taking on the project.


Howard said he has had residents approaching him regarding frustration with delays for vehicles getting through Town with the new traffic lights.   Jeanne will get an update on the timing of the lights to allow a smooth flow of traffic.


Randy moved to the Board go into executive session for Discussion of Legal & Personnel Issues including Correspondence to Saputo / Proposal for Wastewater Treatment Rate and  File of Bankruptcy Action / Delinquent Tax Payer.  Second by Ken and approved.


Randy moved the Board come out of executive session and adjourn, second by Ken and approved.


Outgoing Correspondence


Letters of appreciation to agencies that provided mutual aid for Saputo fire of September 29.


Upcoming Meetings


Monday, October 13th

Budget work session


Monday October 20th

Doug Olufsen / 6 mos. Review of PD activity log program

Habitat for Humanity / CDBG application for feasibility study

Karen Tronsgard-Scott / Interview for appointment to Recreation Commission

Interview for New Hire / W&WW Operator

Ashley Orgain / Interview for appointment to Planning Commission??



Respectfully submitted,

Valerie Spadaccini, secretary




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