November 3, 2008
Attending the meeting: Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Doug Olufsen, Al Barber, Frank Koss, Chris Morrell, Fred Silber, Sarah Graulty, Bob McCullough
Meeting called to order at 7:00 p.m.
Highway Foreman Michael Anthony / Use of Salt Brine for Winter Ice Control
Mike advised the Board in light of the anticipated salt shortage this winter the State is putting in a system to make salt brine (liquid salt) available for purchase by towns. The system is not up and running as of Oct but should be shortly. Towns of Richmond, Shelburne, Essex and St. Albans have put tanks on their trucks so they can use the brine. 6 to 8 gallons of brine = 1 ton of salt and it is predicted we can reduce salt use this winter by 1/3.
Mike is requesting permission to purchase a tank and transfer pump.
Ken moved the Board vote to authorize Mike Anthony, Road Forman, to use salt brine for winter ice control by investing in appropriate equipment and making appropriate purchases. Second by Howard and approved.
Hinesburg Police Department / Update & Review of Strategic Plan
Howard stated the importance of periodically reviewing the recommendations of the plan. Fred said this is not a stagnate document and there is need to review periodically to see if they are following the plan or does the plan need adjusting.
Jon went over the recommended objectives of the plan and feels many of them are being achieved.
Doug discussed methods of looking for objective measurements such as the incident count. Previously there were citizen complaints of not seeing patrolling in Town. The activity log shows 200+ hours a month of patrol time. Doug said he has not heard this complaint in the past year. Does the Board want to use the number 200 as a benchmark for patrol hours?
Fred feels the number 200 for a benchmark is on the low side. Frank pointed out that patrol hours include rural sections of Town as well and he makes it a point to patrol those areas.
Howard questioned the objective of reducing the level of crime. Fred said the department did not have data on level of crime previously so cannot measure this. Jon said the Board will use the 200 hours of patrol time as a benchmark for now.
Randy asked about the 300 incidents per officer suggested in the strategic plan.
Doug said the level in Hinesburg is over that. Howard said the level of service can be addressed in more than one way. He wants to see what the service would be if they are not able to get the requested additional officer hours. He does not want the department to just absorb the extra work and burn out officers.
Chris said that with Community Policing information comes to the department through the people in the community. Cases solved often come from information given the department by people.
Andrea brought up CVU and that the police services there are the responsibility of Hinesburg. She said perhaps a discussion can be started with the school board on sharing costs with other CVU towns. Chris said he has had some discussion with CVU about the possibility of a resource officer.
Chris said the department has received a request from Homeland Security for assistance. This would be done on a volunteer basis on off time and Homeland Security would reimburse the cost of the officer’s time and vehicle use. Chris noted that Hinesburg has received grant funding from Homeland Security in the past. The Board was in agreement to approve the assistance.
Sarah Graulty / Inclusion of Town Forest on National Register of Historic Sites
Sarah is a graduate of the UVM Historic Preservation Program. If accepted this would be the first town forest to be listed and would bring recognition to Hinesburg.
Randy asked about restrictions and Sarah said there is no mandate on management.
Sarah’s presentation included the history of the Town Forest. Andrea pointed out that it is significant that the forest has been actively managed.
Sarah has written the nomination and submitted to the State which sent it back to her with revision suggestions.
Bob McCullough, Sarah’s professor, said contact has been made with the Park Service regarding the nomination.
It was the consensus of the Board to proceed with the nomination of the Town Forest on the National Register of Historic Sites. The nomination will now be submitted to the State and the State will contact the Town.
Approve Warrants: Howard moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.
Minutes of October 20, 2008: Howard moved that the Board vote to approve the minutes of October 20, 2008 as amended. Second by Randy and approved.
Minutes of October 22, 2008: Andrea moved that the Board vote to approve the minutes of October 22, 2008 as amended. Second by Ken and approved.
Adoption of Winter Parking Ban Ordinance: Ken moved that the Board vote to approve the following ordinance for a Winter Parking Ban. This ordinance shall become effective 60 days after the date of adoption (January 2, 2009), following public posting and publication of the ordinance in conformity with the requirements of V.S.A. Title 24, Chapter 59, provided that no petition is filed in accordance with V.S.A. Title 24 §1973.
“No person shall park a vehicle on, in or adjacent to any road or street in a location that would interfere with snow removal during the months of November through March inclusive. Such vehicle may be towed and stored at the expense of the owner."
"No person shall park in a municipally owned or maintained parking lot after eleven o’clock p.m. and before seven o’clock a.m. during the months of November through March inclusive. If the location of such vehicle interferes with snow removal, it may be towed and stored at the owner’s expense.”
Second by Randy.
Andrea moved to amend the time for parking in a municipally owned or maintained lot from before seven to before 5:30 a.m.
Discussed was the need to educate people that even if the road is plowed the highway department may be doing winter maintenance of plowing back the snow banks and they are taking a chance that the vehicle may be towed.
Motion voted as amended and approved.
Wastewater Capacity Allocation Request / Blittersdorf on Riggs Road:
David and Jan Blittersdorf currently hold a wastewater capacity allocation for three single-family homes on Riggs Road in the amount of 630 gpd. This project has received both sketch and preliminary plan approval from the DRB.
They are now applying for an additional 200 gpd for infiltration for the same project. There is adequate capacity for the allocation, and the project is located within the wastewater service area.
Andrea moved that the Board vote to approve the Wastewater Capacity Allocation request of David and Jan Blittersdorf in the amount of 200 gpd for infiltration on Tax Map parcel #16-20-56.90, subject to the terms and conditions outlined in the Wastewater Capacity Allocation Ordinance, adopted 4/19/07, and all other state and local permits governing the development of this parcel.
Second by Ken and approved.
Adoption of Revised Wastewater Rates for Un-Metered Properties:
At the October 6 meeting, the Board approved new rates for metered wastewater usage. Rates should also be adjusted for un-metered usage.
Randy moved that the Board vote to set the wastewater user rates for un-metered service, as authorized in the Hinesburg Municipal Wastewater System Use Ordinance, adopted July 28, 2008, at $30 per unit per quarter base fee, plus $35 per unit per quarter un-metered usage charge effective October 1, 2008.
Second by Ken and approved with Howard abstaining.
Discussion of Warranty Period / Creekside Development
It was agreed that the warranty period ends Nov 15, 2009 and it is the Town’s intention to take over phase 2.
When the Town takes over the infrastructure it will not include the detention pond. The question of the street lights will need to be further investigated.
Water and wastewater is now the responsibility of the Town. Jeanne will formalize a motion on acceptance of the infrastructure of phase 1.
FY 09 – 10 Fire Protection Contract for the Town of St. George
Ken moved that the Board vote to sign the letter of budget request to the Town of St. George for the fire protection contract for FY 09 – 10. Hinesburg’s request is in the amount of $22,959, and represents 15% of the fire department’s actual expense for the previous fiscal year.
Second by Howard and approved.
Town Owned Shadow Lane Property / Discussion of Sale Price
Jeanne is waiting for information from VLCT on protocol.
Review of Listers Assistant Position
A revised job description for the Listers Assistant position has been drafted, which reflects the changes in the position with Holly’s retirement and contracting for assessor services. Marie Gardner has been working with Holly to take over the duties and responsibilities of this newly defined position.
Howard moved that the Board vote to offer the position of Listers Assistant to Marie Gardner, as outlined in the employment letter dated November 3, 2008.
Second by Andrea. Andrea noted that as the listers are elected officials she feels a recommendation on hiring an assistant should come from the listers.
The town has only 2 listers with Marie being one.
Motion was withdrawn to give Jeanne a chance to clarify protocol for hiring the assistant.
Other Board Member Items
Howard reported that the Ancient Roads Committee is in the process of going over mapped roads. Old surveys often show significant differences from the current route and the old surveys are often inaccurate. It is the sense of the committee to avoid areas where inconsistencies are found but to work to identify roads of higher interest and assure any adjustments on them are accurate. The Board agreed the path the committee is taking makes sense.
Andrea reported the Town has received the Army Corp permit for the ditch plugs.
Jeanne brought up the fitness incentive fund in the police budget. Fred approached Blue Wave Fitness in Hinesburg about memberships and is proposing use of fitness incentive funds for memberships. The Board would like a recommendation from the department before entertaining this idea.
Addition to the Agenda
Road Cut Permit Application / Dennison on Leavensworth Road: This application is part of a subdivision of the Dennison property on Leavensworth Road, which has received final approval from the DRB. Howard moved that the Board vote to approve the road cut permit application of Alison & Landon Dennison for a road cut on Leavensworth Road (Tax Map #08-01-03.00) as outlined in the permit dated 08/08/08, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel.
Second by Ken and approved.
Non-Budget Expenditure by Fire Department for Storage Space
At the 10/13 budget work session, Fire Chief Al Barber noted that the fire department was in need of immediate storage space. The Board instructed the fire department to coordinate with Director of Buildings & Facilities Rocky Martin on whether there was storage space in other municipal buildings. A review of space indicates that there is no other space available, and the fire department is now requesting permission to spend $900 for storage space rental.
Ken moved that the Board vote to authorize the fire department to expend $900 from Fire Gear Maintenance (440-4500-21.02) for rental of a storage space during the current fiscal year.
Second by Howard. Howard asked if approval of this means this line will be overspent. Al said he does not know for sure but at this time he believes it will not be over. Motion voted and approved.
Update on Saputo Site
Jeanne advised that she and Alex met with GBIC and have set up a meeting for 12/10/08 with congressional delegates and state representatives. They will hopefully be able to tour the plant and then meet to discuss ideas and options for the property.
Andrea asked does the Town want to be involved or let Saputo do as they wish.
Her suggestion was to have the Planning Commission look at the town vision for that property.
Al has submitted a bill for damages to equipment to the Fire Dept insurance carrier who will in turn submit to Saputo’s insurance. Andrea questioned if the bill should be sent from the Town. Al said though the check would come payable to the Town historically the Fire Department has submitted any bills relating to insurance coverage.
Letter to Kurt Proulx of CVU regarding no-parking zone on Pond Road.
Randy moved the Board go into executive session for Discussion of Legal & Personnel Issues, second by Howard and approved.
Randy moved the Board come out of executive session and adjourn, second by Howard and approved.
Valerie Spadaccini, secretary