Selectboard Meeting

January 4, 2010


Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson,  Alex Weinhagen, David and Barbara Lyman, Mike Bissonette, Frank Twarog, Tom Giroux, Rocky Martin, Bart Frisbie, Jen McCuin, Pete Cahn, Brett Grabowski, Kate Schubart, Trina Hikel and Kathleen Templin.


Meeting called to order at 7:00 p.m.


Alex spoke to the Board in regards to the Chittenden County Regional Planning Grant. He said he contacted CCTA and relayed interest by the Town in some type of infrastructure to enhance use of CCTA. CCTA said a shelter is not a priority but rather for the Town to look for a location to site a park and ride the busses could use.


Lot 1 behind the Police and Fire Departments has been previously noted as a possible site. Jon said the Town could apply for engineering to create a site. Andrea asked what issues need exploring to get citizens to use the bus service. Alex said CCTA has the experience to get riders.


Recreation Commission / Discussion of Report on Future Field Space – Frank summarized the activity of the Commission in their effort to locate a field. They have worked with Tad Nunez, Director of Parks & Recreation in Hartford who has experience developing recreational space, fields and facilities for his community.


They visited 4 possible lot sites in Town and narrowed the choice to the Baptist Lot off Silver St and a parcel belonging to David Lyman next to Creekside Development. The Commission is seeking approval to start a dialog with the property owners. Andrea asked what are the criteria used to evaluate the lot – parking / # of fields / other facilities. Andrea also asked about flood plain regulations on the Lyman lot. Randy said he sees gathering all the information Andrea mentioned as the next step. Frank replied they want to contact the landowner to have a dialog to see if they are interested.  Howard said he prefers not to narrow efforts to one parcel and encouraged a third site be looked at up in the area of Texas Hill Rd / Richmond Rd intersection. There is a large population and a lack of recreational resources in that area.


Mike said the Commission does want to focus on the two in the Village – they know a plan is needed to identify all that will be needed to serve the entire population.


Andrea asked if they have checked out the capped landfill – are there safety concerns or is that a possible site.


The Board gave the go ahead to the Commission to move ahead and talk with property owners.


Agency Request Review Committee / Discussion of Agency Funding Recommendations Howard asked about COTS and the 50% cut in funding. Kate Schubart said it was actually cut 1/3 based on their requested amount. Services to Hinesburg have not increased and there is robust funding from outside sources.


Howard also asked about the Chittenden Emergency Food Shelf request for $500. Kathleen Templin said they are under an umbrella organization (Chittenden County Community Action has the Chittenden Food Shelf as part of their services – so is a duplication of services) and so are funded through another agency. Also priority was given to the Hinesburg Emergency Food Shelf. Howard noted the families often use multiple food shelves to get by.


Andrea questioned the relationship of the Women’s Rape Crisis Center funding increase and Women Helping Battered Women funding decrease. Trina said they serve the same population, the Rape Crisis Center demands have gone up and they are serving more Hinesburg residents.


Kathleen noted Maple Leaf Farm as an example of providing much targeted financial information and compelling information for a much needed service.


Director of Buildings & Facilities Rocky Martin and Developer Bart Frisbie / Discussion of Thistle Hill Phase 2 Escrow Agreement: Randy moved that the Board vote to authorize the Town Agent to finalize and sign the escrow agreement between Hinesburg Hillside LLC, the Chittenden Bank and the Town for Phase 2 of the 7-lot, 57-unit subdivision and Planned Residential Development known as Thistle Hill on Mechanicsville Road. Second by Ken and approved.


Director of Planning & Zoning Alex Weinhagen and Developer Brett Grabowski / Feedback on Official Map Elements for DRB Review of David Lyman, Milot Real Estate (Kinney Drugs Project) Subdivision – Alex said he is looking for feedback as one condition of the application is to work with Planning and Zoning to get Selectboard feedback on proposed infrastructure pieces.

Randy questioned how Selectboard feedback would help the DRB make their decision. He is concerned with overlap on decision making by the DRB. The official map is done and regulations are in place and that is what the DRB should base their decision on.

Brett agreed with Randy’s statement adding the regulations should guide the decision.


Jon asked what the DRB wants the Selectboard to look at. Alex replied the intersection improvements at Rt 116 / Farmall Dr intersection.


Andrea said she would like input from the Village Steering Committee and Alex said they have been a part of the discussion on the project.


Howard said he is hesitant to say discussions about intersections or sidewalks are outside the Boards purview, he would like to hear from the Town Agent about this.


There was no action by the Board on this item.


 Ancient Roads Research / Discussion of Next Steps – The public hearing notice needs to be warned 30 days prior to the meeting, the motion made at the last meeting did not allow for 30 days. Randy moved to rescind the motion to warn a Public Hearing for January 18, 2010 to discontinue the 6 roads identified as Ancient Roads by the Ancient Roads Committee made at the 21/21/09 meeting. Second by Ken and approved.


Andrea moved the Board vote to warn a Public Hearing for March 8, 2010 to discontinue the 6 roads identified as Ancient Roads by the Ancient Roads Committee, second by Ken and approved.


Other Business


Approve Warrants:  Howard moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Ken and approved.


Minutes of December 21, 2009 Meeting: Howard moved that the Board vote to approve the minutes of the December 21, 2009 meeting as corrected. Second by Andrea and approved.


Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 12/31/09: Howard moved that the Board vote to acknowledge receipt of the trial balances for the water & wastewater and general fund accounts for the period ending 12/31/09. Second by Randy and approved.


Request Correction to Approved Minutes of December 14, 2009 Budget Meeting: A request has been received by resident Donna Cunningham for a correction to the approved minutes of the December 14 meeting. Ken moved that the Board vote to amend the minutes of the December 14, 2009 budget meeting, which were previously adopted, by replacing the language “The Board reviewed the letter, along with an email submitted by Donna Cunningham, which express her feeling that the Society should not request funding from taxpayers without first attempting to raise the funds through other means” with the following language: “The Board reviewed the letter, along with an email message submitted to the Selectboard by Jeanne Wilson that was written to the Society by one of its members asking that the Society reconsider asking for property-tax dollars to fund its application for tax-exempt status.   The memo noted that, in accepting the recommendation of its agency request review committee last year, the Selectboard had already declined to fund the activities -- and filing for 501(c)3 status is an activity – of non-tax-exempt organizations, since doing so would circumvent federal tax law and would also set an unfortunate precedent.” Second by Randy. The Board discussed what the intent of the motion was and the need to acknowledge the email message by Town Administrator. Ken withdrew his motion to amend the minutes and Randy withdrew his second.


Andrea moved that the Board vote to amend the minutes of the December 14, 2009 budget meeting, which were previously adopted, by replacing the language “The Board reviewed the letter, along with an email submitted by Donna Cunningham, which express her feeling that the Society should not request funding from taxpayers without first attempting to raise the funds through other means” with the following language: “The Board reviewed the letter, along with an email message submitted to the Selectboard by Jeanne Wilson that was written to the Historical Society by one of its members asking that the Historical Society reconsider asking for property-tax dollars to fund its application for tax-exempt status.  Second by Howard and approved.


Correspondence to Legislators from Selectboard and Hinesburg Rides / RE: Support of Transportation Funding and Public Transportation for Hinesburg: The Board received a letter, prepared for Board signature, at the December 21 meeting from Hinesburg Rides member Karla Munson. The purpose of the letter, which is a joint letter from Hinesburg Rides and the Selectboard, is to encourage Representative Lippert and Senator Snelling to support transportation funding in the upcoming legislative session. Ken moved that the Board vote to approve signing the letter prepared by Hinesburg Rides and dated 12/21/09 to Representative Lippert and Senator Snelling regarding transportation funding. Second by Howard and approved.


2010 Animal Control Housing Agreement with Humane Society of Chittenden County: The fee for bringing dogs to the humane society will remain at $50 per dog for 2010, although an increase is expected in 2011. There is no fee for the first 5 cats per town; thereafter there is a fee of $12 per cat (up from $10 per cat in 2009). Andrea moved that the Board vote to approve the Animal Control Housing Agreement with the Humane Society of Chittenden County for the period 1/1/10 – 12/31/10. Second by Howard and approved.


Application for Conditional Use Determination / Silver Street Bridge #10: VTrans is moving forward with plans to replace the bridge on Silver Street over the LaPlatte (near HCS). VTrans is updating plans and permit approvals that were processed in 2002, and anticipates construction in 2011. As a first step in the permit process, VTrans needs to re-apply for the Conditional Use Determination (CUD) from the State Wetlands Office. An application has been prepared and is ready for the Town’s signature as landowner. Ken moved that the Board vote to authorize Town Administrator Jeanne Wilson to sign the Conditional Use Determination Application as prepared by VTrans and dated 01/04/10 for the Silver Street bridge #10. Second by Andrea and approved.


Vermont Sustainable Heating Initiative / Regional Energy Grant for Feasibility of Biomass Energy Production: This is a continued discussion from the 12/21/09 meeting. The Board said they want to see what the budget will look like before committing funds. Andrea moved the Board vote to draft a letter of support for the Vermont Sustainable Heating Initiative and defer budget consideration till the Board has more time to review the proposed budget. Second by Howard and approved with Randy opposed.


Appointments to the Planning Commission: Terms of appointment on the Planning Commission for Johanna White, Jean Isham and Tom Ayer expired on January 1, 2010. All three have expressed an interest in reappointment. The vacancies have been published and posted. Ken moved that the Board vote to reappoint Johanna White, Jean Isham and Tom Ayer to the Planning Commission for four-year terms which will expire on January 1, 2014. Second by Howard and approved.


Appointments to the Development Review Board: Terms of appointment on the DRB for George Munson, Dennis Place, Amy Escott (alternate) and Kate Bissonette (alternate) expired on January 1, 2010. All four have expressed an interest in reappointment. The vacancies have been published and posted.  Howard moved that the Board vote to reappoint George Munson and Dennis Place to the DRB for three-year terms which will expire on January 1, 2013, and reappoint Amy Escott and Kate Bissonette as alternates to the DRB for three-year terms which will expire on January 1, 2013. Second by Andrea and approved.


Appointments to the Recreation Commission: Terms of appointment on the Recreation Commission for Frank Twarog, Tom Giroux and Karen Tronsgard-Scott expired on January 1, 2010.  Frank and Tom have expressed an interest in reappointment.  The vacancies have been published and posted. Howard moved that the Board vote to reappoint Frank Twarog and Tom Giroux to the Recreation Commission for three-year terms which will expire on January 1, 2013. Second by Ken and approved.


Other Board Member Items – Ken said the Selectboard will be having a meeting with the Saputo Redevelopment Committee in 2 weeks and he is concerned that not much has happened with the Committee in the past few months after the initial possible sale fell through. He wants to be sure the Committee is vital. Howard suggested letting the Committee know the Board needs to have regular communications from the Committee so the Board is aware of what is being pursued.


Andrea moved the Board go into executive session including Jeanne for discussion of personnel and legal issues. Second by Howard and approved. Andrea moved the Board come out of executive session and adjourn, second by Howard and approved.


Respectfully submitted,

Valerie Spadaccini, secretary



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