Hinesburg Selectboard

Meeting Minutes

February 1, 2010

Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Fred Silber, Frank Koss, Doug Olufson, Jo White, Matt Galloway, Ken Robie, Greg Bakos.

Meeting called to order at 7:00 p.m.

Jo White advised the Board of a grant opportunity for the Lions Club Farmers Market. They are looking in the future to move the market to the site behind the police station and have permanent signage. With the NOFA (Northeast Organic Farming Assoc) grant they would be looking to make site improvements to that piece of property.

Howard noted that the Town has not yet decided what to do with that lot overall. There is a committee working on that and he suggested a representative from the Farmers Market work with that committee.

Andrea suggested contacting Rocky Martin to help with review of the grant application. The Board said they will advise Rocky of the grant.

The Board felt this was a good idea but cautions it may be temporary as no decision has been finalized for that site.

Matt Galloway was present to apologize to the Board for his remark in the past Hinesburg Record referring to Board members as activists.

Acting Police Chief Fred Silber & Doug Olufsen / Review of 2009 Incident Reporting Analyses and Statistics-

The Board reviewed with Fred and Doug detailed reports showing numbers of incidents the department handled from 2004 to 2009. With the new reporting done by the officers Doug was able to provide for 08 and 09 time spent with cases at CVU. Fred thanked Doug for his efforts in calculating the data.

VTrans Project Manager Ken Robie & VHB Engineer Greg Bakos / Route 116 and CVU Road Intersection Upgrade – Presentation and Discussion of Alternatives.

Greg highlighted existing safety concerns at the intersection.

Rear end collisions on Rt 116

Turning / broad side collisions

Bikes / pedestrians (no current accommodations )

The role of congestion on accident rates.

Three proposals were reviewed. A signalized intersection with current alignment / signalized intersection with west side alignment and round about.

The engineer’s recommendation is the signalized intersection with a west side alignment and east bound right turn lane. The Selectboard agreed with the recommendation and asked Jeanne to draft a letter with their decision.

Andrea spoke of safe pedestrian crossings at all intersections and where they might possibly be located.

Other Business

Approve Warrants: Howard moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.

Minutes of January 18, 2010 Meeting: Howard moved that the Board vote to approve the minutes of the January 18, 2010 meeting as amended. Second by Jon and approved.

Minutes of January 25, 2010 Meeting: Howard moved that the Board vote to approve the minutes of the January 25, 2010 meeting as amended. Second by Andrea and approved.

Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 1/31/10: Howard moved that the Board vote to acknowledge receipt of the trial balances for the water & wastewater and general fund accounts for the period ending 1/31/10. Second by Andrea and approved.

Discussion of the Advisory Role of Boards & Commissions –

Board members had hand outs of Vermont Statues regarding; planning and development relating to administrative review, role of advisory commissions in development review and advisory commissions and boards / conservation commissions.

Discussed was how the Town’s interests are represented in regards to proposals.

Howard suggests providing some staff support to committees to help them with the regulations, organization and communications.

In discussion of input on proposals from the Village Steering Committee it was agreed that if a decision of the committee is unanimous it can make the recommendation. If not unanimous the committee can give their input noting that it is not a unanimous decision.

Change to Mission & Organization Statement for Trails Committee / Term Lengths: The current organization of the committee has the nine members serving two-year terms, which means that every year half of the committee is up for re-appointment. The committee has asked whether the term length could be changed to three years, with 1/3 of the membership being up for renewal each year. Draft language has been prepared to make this change to the mission & organization statement of the committee. Howard moved that the Board vote to amend the mission & organization statement of the Hinesburg Trails Committee, originally adopted on February 5, 2007, to recognize a change in the term length for committee members from two-year terms to three-year terms. Second by Ken and approved.

Appointments to the Trails Committee: The terms of appointment on the Trails Committee for Martha Keenan, Launa Lagasse, Greg LeRoy, Robert Kennett, Cathy Ryan and Jason Reed expire on February 1. The vacancies have been published and posted. Launa, Greg, Robert, Cathy and Jason have all expressed an interest in reappointment. Martha will be stepping down. Michele Fisher has expressed an interest in an appointment, and has been attending the meetings. Ken moved that the Board vote to reappoint Launa Lagasse, Greg LeRoy and Robert Kennett to the Trails Committee for three-year terms, which will expire on January 1, 2013, and in order to establish staggered terms, Ken moved that the Board vote to appoint Cathy Ryan, Jason Reed and Michelle Fisher and to the Trails Committee for an initial two-year term, which will expire on January 1, 2012. Second by Andrea and approved.

Identity Theft Prevention Policy: The Federal Trade Commission has issued a ruling regarding identity theft policies for entities (including municipalities) that operate as “creditors”. The ruling requires such entities to adopt an identity theft prevention policy. Because the Town operates a utility (water & wastewater) which bills for services and maintains accounts for customers the Town is required to comply with this ruling. VLCT issued a sample policy, which has been reviewed and modified by the Town Clerk, after conferring with the Water & Wastewater Department and Town Administrator. Andrea moved that the Board vote to adopt the Identity Theft Prevention Policy as prepared and dated February 1, 2010. Second by Howard and approved.

Planning for Town Meeting – Board members agreed to again divide departments among them for reporting at Town Meeting.

Other Board Member Items –

Andrea said she spoke with Steve Russell in regards to a project review sheet for the Fellowship of the Wheel. The Trails Committee is looking to re-blaze the Eagles Trail in the Town Forest and move some short portions of the trail. The Board will have Rocky Martin speak with Mike Snyder (Chittenden County Forester) to contact the Fellowship of the Wheel to co-ordinate efforts on work in the Town Forest.

Howard noted the inaccurate reporting in the Free Press on information regarding Chief Morrell and paid leave time. Jeanne will call to have it corrected.

Andrea moved that the Board vote to state the Selectboard supports the request for Hinesburg joining CCTA as an opportunity to bring public bus service to Hinesburg. Second by Howard and approved.

Howard moved the Board vote to adjourn at 10:30 p.m., second by Randy and approved.

Respectfully submitted,

Valerie Spadaccini, secretary

Copyright © 2010 Town of Hinesburg, Vermont.