Hinesburg Selectboard

Meeting Minutes

February 15, 2010

Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Rocky Martin, Bart Frisbie, Andy Rowe, Bill Schubart, Will Patten.

Meeting called to order at 7:00 p.m.

Bart Frisbie, Thistle Hill Developer / Request for Approval to Begin Installation of Water & Wastewater Lines for Phase 2 Prior to April 15: Howard moved that the Board vote to waive the April 15 construction onset deadline, as outlined in Article 5, Section 5.02 of the Municipal Wastewater System Use Ordinance and Section 11 of the Municipal Water Use Ordinance, to allow initiation of construction on the water and wastewater systems for phase 2 of the Thistle Hill Development prior to April 15, 2010. Second by Randy.

Randy noted that the developer has worked well with the Town and has a good track record. Jon added that representatives for the Town have reviewed and approved the construction plans.

Andrea asked if the posted road weight limits will apply and how that might affect the project.

Bart and Rocky stated this does not change the road restrictions and Bart added they are used to working around posted weight limits on roads.

Motion voted and approved.

Director of Buildings & Facilities Rocky Martin / WWTF Upgrade Project – Change Order #1: Kingsbury Construction has prepared Change Order #1 for the WWTF Upgrade Project. The change order will increase the contract price by $1,329.98, as follows: $634.23 to replace the power line to the large garage and $695.75 to install rigid insulation over the alum feed line and overflow piping for the new well to prevent freezing. Both items have been reviewed and approved by Forcier Aldrich Engineering. Randy asked about the need for insulation in regards to the depth of the lines. Rocky said they used as built drawings for the WW Treatment Plant which had inaccurate elevations. Howard moved that the Board vote to approve Change Order #1 for the WWTF Upgrade Project, dated February 4, 2010, and authorizes the Chair to sign Change Order #1 on behalf of the Town. Second by Randy and approved.

Other Business

Approve Warrants: Andrea moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Randy and approved.

Minutes of February 1, 2010 Meeting: Andrea moved that the Board vote to approve the minutes of the February 1, 2010 meeting as corrected. Second by Ken and approved.

VTrans Certificate of Highway Mileage: Randy moved that the Board vote to approve and sign the VTrans Certificate of Highway Mileage for the year ending February 10, 2010. The certificate indicates no change in mileage from the previous year, as follows: Class 2 = 21.37 miles; Class 3 – 32.27 miles; Class 4 = 4.94 miles; and State Highway = 7.238 miles. Second by Ken and approved.

Resignation from Conservation Commission / Charles Kogge: Andrea moved that the Board vote to accept the resignation of Charles Kogge from the Conservation Commission effective immediately. With this resignation, there are currently five vacancies on this nine-member board. Second by Howard and approved.

Letter to VTrans / Selection of Preferred Alternative for Route 116 / CVU Road Intersection Upgrade: A letter has been prepared for Board signature to VTrans Project Manager Ken Robie, indicating that the Board’s preferred alternative for the intersection is Alternative 1 – signalized intersection with west-side alignment. The Board approved of and signed the letter.

Continued Discussion of Meeting with Board / Commission Chairs: A draft invitation to the Chairs has been prepared, which outlines the goal of the meeting and a proposed agenda.

Also added for discussion was Town Boards role in establishing annual work plans / address levels of staff support, turn over, morale, support and training for chairs of boards.

Planning for Town Meeting - Board members are gathering facts and information for each area of Town government and each department they will be responsible for reporting on.

Other Board Member Items – Andrea would like to see as future agenda items; discussion of the proposed exit 12B for the interstate, and the employee assistance program for Town employees.

Howard noted that in reading the leadership report in regards to staff support he suggests providing a written procedure document regarding correspondence and meeting guidelines to commissions and committees.

Ken moved the Board go into executive session including Jeanne Wilson, Will Patten and Bill Schubart for discussion of personnel and legal Issues. Second by Howard and approved.

Ken moved the Board come out of executive session and adjourn, second by Howard and approved.

Outgoing Correspondence

Appointment letters to Trails Committee members appointed at 2/1 meeting

Letter to Department Heads / fiscal constraints

Respectfully submitted,

Valerie Spadaccini, secretary

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