Hinesburg Selectboard

Meeting Minutes

April 5, 2010


Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, John Bethune, Carolyn Carlson, Bill Lambert, Julie Potter, Claire Leonard, Kathleen Patten, Carl Bohlen, Jim Collins, Doug Olufson, Rocky Martin, Al Barber, Diane Barber, Fred Silber, Robert Goudreau, Darlene Ruggles, Caleb Casco, Chris Bataille.


Meeting called to order at 7:00 p.m.


John Bethune / Interview for Appointment to Affordable Housing Committee or Planning Commission – John said he recently moved to Hinesburg from Virginia and has been involved with green building for 13 years. He moved to Vermont for the States forward thinking in the area of green building. He has not had the opportunity to serve on other boards or committees. John said he is open minded and can listen to others points of view. Ken asked which committee he felt was a better fit for his talents. John feels he can contribute to either and is not leaning to one over the other.


Carolyn Carlson, VTrans Structures Division / Review of Plans for Silver Street Bridge Replacement - Carolyn reported that the project has received its conditional use permit for wetlands, and she has met with affected property owners.


The bridge will be 28 ft wide rail to rail with no sidewalk, the existing bridge is 20 feet curb to curb.


She reviewed the temporary detour and the impact on the parking area for the Hinesburg Community School. There will be a 6 month time frame allowed for construction which will result in overlapping of the school year.


She predicts construction to begin late spring of 2011.


Funding is 10% Town , 10% State and 80% Federal. Jon asked if there is an allowance for in kind funding such as using Town gravel. Carolyn was not sure with use of Federal funding if that can happen.

Utility poles on the west side of the bridge are too close to allow construction and need to be moved. The proposal is to move the poles only one time.


Al Barber said he would like to see the dry hydrant moved to the east side and he has the necessary permits to do this.


Darlene Ruggles stated she is upset with the proposed new location of the pole. She said the pole was previously moved in her driveway when the condos were constructed and wants to know why it can’t be moved back away from her property after the construction. Carolyn said utilities do not want to move a pole twice.


Darlene said the power lines will be closer to the garage and interfere with her maple tree. Carolyn noted that the power company has an easement to trim trees as needed and the top of the tree is currently very close to the power lines.


Carolyn agreed to tweak the plan for moving the utility pole, the required easements will be written up and negotiations with property owners to obtain easements will take place.


Andrea asked if VTrans had worked with River Management at ANR to be sure that the bank full width is accommodated by the new structure. Carolyn will check on this.


Andrea also asked what happens to the beavers during construction. Carolyn said no one in the environmental area has addressed the beavers.


Andrea pointed out that with the projects of the sidewalk, reconstruction of the intersection and the bridge being done separately, none are triggering the need for a storm water permit but there are storm water issues associated with Rt 116.


Julie Potter, CCRPC Senior Planner / Draft All Hazard Mitigation Plan: Julie advised the CCRPC is updating the plan for Chittenden County and for each municipality. The draft plan for Hinesburg was reviewed with the Board.

Jon asked about epidemic as an identified risk. Al said the State is doing a lot in the way of public education regarding a possible epidemic. Claire said the public awareness piece is included in things the Fire Department is currently doing.


Ken noted that in the section relating to hazardous substances it states the Saputo Cheese facility burned down which is inaccurate. Julie will correct that.


It was noted that action items are contingent on available funding and resources. Andrea said it is important to recognize this is a mitigation plan and being proactive in the Town Plan regarding the risk areas is a savings for the Town.


Al said he supports the plan.


Ken moved that the Board vote to grant permission to CCRPC to submit the draft Hinesburg All Hazard Mitigation Plan to Vermont Emergency Management and the Federal Emergency Management Agency for their review and approval. Second by Andrea and approved.


Andrea moved the Board vote to go into executive session including Jeanne Wilson and Fred Silber for Departmental Personnel Discussion, second by Howard and approved.


Andrea moved the Board vote to come out of executive session, second by Howard and approved.


Other Business


Approve Warrants: Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Howard and approved.


Minutes of March 22, 2010 Meeting: Randy moved that the Board vote to approve the minutes of the March 22, 2010 meeting as revised. Second by Howard and approved.


Minutes of March 29, 2010 Meeting: Randy moved that the Board vote to approve the minutes of the March 29, 2010 meeting. Second by Howard and approved.


Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 3/31/10: Andrea moved that the Board vote to acknowledge receipt of the trial balances for the water & wastewater and general fund accounts for the period ending 3/31/10. Second by Howard and approved.


Resignations from the Planning Commission: Both Fred Haulenbeek and Ashley Orgain have submitted letters of resignation from the Planning Commission. Andrea moved that the Board vote to accept the resignations of Fred Haulenbeek and Ashley Orgain from the Planning Commission effective immediately. Second by Howard and approved.


Appointment to the Affordable Housing Committee: There is currently one vacancy on the Affordable Housing Committee. The vacancy has been published and posted. The Board has received one letter of interest in an appointment to the committee from John Bethune. Andrea moved that the Board vote to appoint John Bethune to the Affordable Housing Committee to fill a vacancy with a term which will expire on 7/31/10. Second by Howard and approved.


Appointments to the Planning Commission: There are currently two vacancies on the Planning Commission. The vacancies have been published and posted. The Board has received four letters of interest in appointments to the commission from John Bethune, Bruce Cote, Ray Mainer and Robert Linck. Howard moved that the Board vote to appoint Robert Linck to the Planning Commission to fill a vacancy with a term which will expire on 1/1/13. Second by Ken and approved. Howard moved that the Board vote to appoint Ray Mainer to the Planning Commission to fill a vacancy with a term which will expire on 1/1/13. Second by Ken and approved.


Town Forest Committee / Mission Statement and Appointment of Members: A draft Mission and Organization Statement for the Hinesburg Town Forest Committee has been distributed to Board members for review and comment. Ken moved that the Board vote to adopt the Mission and Organization Statement for the Hinesburg Town Forest Committee as dated April 5, 2010. Second by Andrea and approved.


The Mission and Organization Statement states that the committee shall consist of up to nine (9) Hinesburg community members. The Board has received letters of interest in an appointment from the following: Wayne Bissonette, Pat Mainer, Kristen Sharpless, Jason Reed, Steve Russell, Chuck Reiss and Stewart Pierson. Howard moved that the Board vote to appoint the following to the Town Forest Committee for three-year terms, which will expire on January 1, 2013; Wayne Bissonette, Pat Mainer and Kristen Sharpless, second by Randy and approved. Howard moved that the Board vote to appoint the following to the Town Forest Committee for initial two-year terms, which will expire on January 1, 2012; Jason Reed, Steve Russell and Chuck Reiss, second by Randy and approved. Howard moved that the Board vote to appoint the following to the Town Forest Committee for initial one-year terms, which will expire on January 1, 2011; Stewart Pierson, second by Randy and approved.


Renewal of Road Cut Permit / Kevin Burget on Drinkwater Road: This road cut permit was originally approved on December 15, 2008 (Gary French). As outlined in the permit, all permits expire nine months from the date of issue. The property owner has not yet installed the driveway and is seeking an extension. Road Foreman Michael Anthony advises that there are no changes to the permit, and he is supportive of the extension. Howard moved that the Board vote to re-approve the road cut permit for Kevin Burget for a road cut on Drinkwater Road ( Tax Map #11-01-02.21) as outlined in the permit dated 4/2/10, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Ken and approved.


Road Cut Permit / Randall & Jennifer Volk on Mechanicsville Road: This application is for a change in location of a road cut on Mechanicsville Road. The project has received final site plan approval from the DRB. Ken moved that the Board vote to approve the road cut permit application for Randall & Jennifer Volk on Mechanicsville Road (Tax Map #20-50-12.00) as outlined in the permit dated 2/13/10, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Jon and approved with Randy and Andrea abstaining.


Road Cut Permit / Tom McGlenn on Pond Road: This request is associated with a change in use for a two-family drive associated with a subdivision. The drive will now service three lots and will become a private road. The development has received final approval from the DRB. Howard moved that the Board vote to approve the road cut permit application for Tom McGlenn on Pond Road (Tax Map #14-20-08.00) as outlined in the permit dated 12/28/09, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Ken and approved.


Road Cut Permit / Matthew Baldwin on Baldwin Road: This request is associated with a subdivision. The development has received final approval from the DRB. Ken moved that the Board vote to approve the road cut permit application for Matthew Baldwin on Baldwin Road (a subdivision of Tax Map #11-01-05.001) as outlined in the permit dated 12/30/09, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Howard and approved.


Road Cut Permit / Matthew Baldwin on Catchapaw Road: This request is associated with a subdivision. The development has received final approval from the DRB. Andrea moved that the Board vote to approve the road cut permit application for Matthew Baldwin on Catchapaw Road (a subdivision of Tax Map #11-01-05.001) as outlined in the permit dated 12/30/09, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Howard and approved.


Wastewater Capacity Allocation / Randall & Jennifer Volk on Mechanicsville Road: This project is to add two commercial units to a building which is already connected to the wastewater system, and contains two residential units. The project has received site plan approval from the DRB and is within the Wastewater Service Area as outlined in the Wastewater Capacity Allocation Ordinance, adopted 4/19/04. The required application fee will be submitted upon approval. There is sufficient wastewater capacity in the enterprise sector to allow for this allocation. Howard moved that the Board vote to approve the Wastewater Capacity Allocation Request of Randall & Jennifer Volk in the amount of 96 gpd for the addition of two commercial units with a total of 8 workers on Tax Map #20-50-12.00, subject to the terms and conditions outlined in the Wastewater Capacity Allocation Ordinance, adopted 4/19/04, and all state and local permits governing the development of this parcel. Second by Andrea and approved with Randy abstaining.


2nd Annual Dynamic Duathlon / Request for Use of Town Roads: This event, scheduled for Saturday, June 12, 2010, will involve both a bicycle race and a foot race on various roads in Hinesburg. The bicycle race will utilize CVU Road, Mechanicsville Road, Charlotte Road and Shelburne Falls Road. The foot race will utilize CVU Road, Pond Road, Pond Brook Road and Richmond Road. Traffic control and crossing guard assistance will be provided by the race organizers. Andrea moved that the Board vote to authorize Heart of Vermont Productions to utilize town roads for a bicycle and foot race on Saturday, June 12, 2010, as outlined in the request letter. Second by Ken and approved.


Correspondence from Chris & Tracy Applin / Watch for Children Signs on Swamp Road – The Applin’s expressed willingness to purchase the signs and have the Town install them. The Board agreed to the request and will have the Highway Dept order and install the signs with the resident paying for the signs.


April and May Meeting Schedule – April 19. May 10 and 24.


Other Board Member Items – Andrea will draft a letter to the DRB to make them aware of concerns of the need for good engineered plans to address drainage on projects.


Howard moved the Board vote to adjourn at 10:50 p.m., second by Ken and approved.


Respectfully submitted,

Valerie Spadaccini, secretary



Copyright © 2010 Town of Hinesburg, Vermont.