Hinesburg Selectboard

Meeting Minutes

April 19, 2010


Attending the meeting; Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Frank Koss, Chris Laberge, Roger Crouse, Fred Haulenbeek, Rocky Martin, Brad Aldrich


Meeting called to order at 7:00 p.m. by acting chair Randy Volk.


Chris Laberge, VLCT Senior Loss Control Consultant / Recognition of Hinesburg Safety Committee & Program – Chris was present to recognize the committee’s achievements in the Workplace Safety Incentive Program and award a check to the Town.


Roger Crouse, Lake Iroquois Association / Discussion of Run-Off into Lake Iroquois - Roger said the Association is concerned with pollutants getting into the lake. They are looking for recommendations to prevent this specifically regarding run off from Dynamite Hill Rd and Mt Pritchard Rd.


Andrea said she has contacted Karen Bates, Vermont DEC Watershed Coordinator for the Winooski Basin.


Andrea also has gone out to look at the culverts. She feels there may be ways the Town can help address this with work done on the culverts that cross Pond Rd that are not ideally set resulting in drop off where the water hits the ground on the lake side. It was suggested to have the Town Engineer go out to look at the culverts.


Jeanne will check permits and conditions that may have been issued for the construction on Dynamite Hill Rd and make arrangements for the Town Engineer to look at this.


Fred Haulenbeek, CCRPC Representative / Clean Energy Assessment Districts - Fred suggested forming a committee that would assess how many individuals are interested and pull these people together and find out what their needs would be / get costs for proposals and then come to the Selectboard with a budget. Suggested was to involve the Sustainability and Energy Planning Committee. Howard asked if there are any representatives from NRG on this committee and Rocky replied not any more. Howard suggested it might be a good fit for NRG to be involved. Fred said he met with Laura Killian and given her the information about pre-organization. Andrea suggests a letter be sent from the Selectboard that the Board has interest in the program. Howard asked Rocky to pass along to the Committee the recommendation to contact NRG to see if there is any interest.


Director of Buildings & Facilities Rocky Martin and Brad Aldrich of Forcier Aldrich & Associates / WWTF Upgrade Project Time Extension: Forcier Aldrich & Associates has prepared Change Order #2 for the contract with Kingsbury Companies, LLC for the WWTF Upgrade Project. The change order will increase the contract calendar days to extend the completion date from March 29, 2010 to May 1, 2010. Rocky gave a brief history of the project and why there is need for this extension. Howard moved that the Board vote to approve Change Order #2 for the WWTF Upgrade Project, dated April 6, 2010, and authorizes Rocky Martin, Director of Buildings & Facilities to sign Change Order #2 on behalf of the Town. Second by Ken and approved.


Other Business


Approve Warrants: Howard moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.


Minutes of April 5, 2010 Meeting: Andrea moved that the Board vote to approve the minutes of the April 5, 2010 meeting as amended. Second by Howard and approved.


Minutes of April 12, 2010 Meeting: Andrea moved that the Board vote to approve the minutes of the April 12, 2010 meeting. Second by Howard and approved.


Appointment to Town Forest Committee: At the April 5 meeting, the Board appointed 7 of the 9 members for the newly formed Town Forest Committee. The Board has received a letter of interest in an appointment from Brooke Scatchard for one of the remaining two openings on the committee. Howard moved that the Board vote to appoint Brooke Scatchard to the Town Forest Committee for initial one-year terms, which will expire on January 1, 2011. Second by Andrea. There was discussion of possible concern with the committee being heavily sided with individuals involved in trail biking. Andrea pointed out this could be an opportunity for education on the overall values of the forest. Motion voted and approved.


VTrans Right-of-Way Agreement / Silver Street Bridge: This agreement has been reviewed by an attorney, and the attorney has provided comments for the Board’s review. The agreement allows VTrans to work on behalf of Hinesburg to secure rights-of-way. Andrea asked if there is an update from Carolyn Carlson of VTrans on working with Darlene Ruggles on pole relocation and right-of-way. Jeanne will check with Carolyn and give an update to the Board. This will be on the agenda at the next meeting.


Approval of Basic Emergency Operations Plan: Emergency Manager Al Barber has prepared the Basic Emergency Operation Plan, which needs to be approved by the Selectboard and forwarded to Vermont Emergency Management. Ken moved that the Board vote to approve the Basic Emergency Operation Plan, and forward said plan to Vermont Emergency Management. Second by Howard and approved.


Approval of 2011 Municipal Planning Grant Application: Director of Planning & Zoning Alex Weinhagen has provided the Board with a project synopsis for a proposed application for the 2011 Municipal Planning Grant. The proposed project is the “Hinesburg Growth Center Designation & Stormwater Planning”, which would develop build out projections for the village growth area and use these projections to model existing and anticipated stormwater flows and treatment options/areas to support a future growth center designation application. The project would build on recent work by the LaPlatte Watershed Partnership that delineated sub-watersheds and identified opportunities for stormwater treatment in the existing village core and Village Center Designation area. The total grant request is $15,000, with no local match required. Howard moved that the Board vote to adopt the resolution for the Municipal Planning Grant as prepared and dated April 19, 2010. Second by Andrea and approved.


CCRPC Energy Grant to Study Bio-Fuel Feasibility in Chittenden County: The Vermont Sustainable Heating Initiative (VSHI) has been awarded a $25,000 CCRPC Energy Grant to conduct a solid bio-fuel feasibility study in Chittenden County. The match on the grant is $2,500 (10%). VSHI is asking Chittenden County municipalities to be active, paying participants in the study, remit $750 towards the project and appoint a Hinesburg representative and alternate representative to represent the Town’s interest in how the grant will proceed.


The grant request originally applied for was in the amount of $70,000, they have now been awarded $25,000. The Board would like to know how the project will change with the change in funding. Jeanne will request information on what the project will entail and will get in touch with Rocky to take the question to the Sustainability and Energy Planning Committee if there is any interest in being involved in this program.


AFLAC Request to Present Insurance Plans to Employees / Accident Plan, Life Insurance & Cancer Indemnity Plan The Board agreed Jeanne can contact employees to see if they are interested but to be sure they understand this would be paid by the employee not the Town.


Adoption of Resolution / Anna T. Eiker Day: Anna T. Eiker (mother of Karla Munson) will turn 100 years old on April 24, 2010. She is believed to be the oldest living resident of Hinesburg. Howard moved that the Board vote to declare April 24, 2010 as Anna T. Eiker Day in the Town of Hinesburg, in honor of Anna’s 100th birthday. Second by Andrea and approved.


Discussion of Green Up Day / May 1, 2010: Green Up Day is scheduled for Saturday, May 1. Town trucks will be used to pick up trash bags and also to deliver material to CSWD on Monday, May 3.


Other Board Member Items – Howard said Rocky spoke with him regarding the trail connection at Thistle Hill and asked Howard to go walk the trail. Howard did so and feels the trail looks good. He made a few suggestions to improve a few areas. He noted that there is a short section of Lavigne Hill Rd right-of-way that is a very wet area and is difficult to traverse. He spoke with Colin McNaull to encourage the Trails Committee to look at what improvements might be made there.


Jeanne reported she received a letter from VTrans regarding the Silver St Bridge and the fact that Silver St is a 4 rod right-of-way. Jeanne wrote to VTrans responding the Town is aware of the presence of the 4 rod right-of-way.


Discussion of Legal & Personnel Issues: Howard moved, based on the recommendation of Director of Planning & Zoning Alex Weinhagen, that the probationary period for Planning & Zoning Administrative Assistant Mary Seemann be extended for an additional three months to July 19, 2010. Second by Andrea and approved.


Addition to the Agenda


Discussion of Letter to Grabowski / Outstanding Items in Creekside Project – The Selectboard agreed to send the letter as revised. Randy will follow up with a phone call.


Reminder – May meeting schedule changed to 2nd and 4th Monday (May 10th and 24th).


Howard moved the Board go into executive session including Jeanne for personnel and legal discussion. Second by Andrea and approved.

Howard moved the Board come out of executive session and adjourn, second by Andrea and approved.


Respectfully submitted,

Valerie Spadaccini, secretary



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