Hinesburg Selectboard

Meeting Minutes

May 10, 2010


Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Lynn Gardner, Tom Moreau, Rocky Martin, Alex Weinhagen, Will Patten, Aaron Kimball, Rolf Kielman, Xavier Donnelly, George Dameron, Dorothy Pellett, Bill Schubart, Kate Schubart, Dona Walker.


Meeting called to order at 7:00 p.m.


Tom Moreau, CSWD General Manager / FY 2011 CSWD Budget: Tom reviewed the FY11 proposed budget with the Board. The operating expenses are down $57,000 (0.6%) and revenues up $231,820 (2.6%). New for 2011 will be to begin to look at using construction and demolition debris as well as a new compost facility. Howard moved that the Board vote to approve the CSWD FY 2011 budget as presented. Second by Andrea and approved.


Director of Buildings & Facilities Rocky Martin / WWTF Upgrade Project Change Order #3: Forcier Aldrich & Associates has prepared Change Order #3 for the contract with Kingsbury Companies, LLC for the WWTF Upgrade Project. The change order will incorporate field changes made during the project and credits for some line items that were allowances. Change order #3 results in a decrease in the contract expense with Kingsbury Companies, LLC of $4,257. Ken moved that the Board vote to approve Change Order #3 for the WWTF Upgrade Project, dated May 6, 2010, and authorizes Rocky Martin, Director of Buildings & Facilities to sign Change Order #3 on behalf of the Town. Second by Howard. Randy asked why the addition of floatation sleeves to the lagoon air lateral drop pipes is just being added now since it was a recommended item. Rocky will check into this and get back to the Board. Motion voted and approved.


Rocky also had a Certificate of Substantial Completion that he wanted approval to sign. He explained that the certificate refers to systems installed and ready to use for a start date for the warranty period. The systems referred to are the alum storage and injection system as well as the blowers and aeration systems; this will start the warranty period on 4/1/10. Andrea moved the Board vote to authorize Rocky Martin to sign the Certificate of Substantial Completion as recommended by the engineer. Second by Howard and approved.

Saputo Redevelopment Committee / Discussion of Purpose Statement and Proposed Zoning Changes – Bill Schubart reminded those attending that the Redevelopment Committee had several objectives; recover jobs, recover tax base, and maintain the Town’s agricultural working landscape and enhance the core of the Town.


To do this they are proposing to create three zones. This will allow 4 uses they want to see on the Saputo property and place them where they want them.


These three zones were reviewed and a presentation of architectural drawings showing the vision for the three zones was shared.


Andrea asked about the sub-division of the property. Jon asked the Committee to facilitate the sub-division process.


George Dameron said he likes the vision especially the public space component.


Bill suggested the Board start to look at the process to bond for purchase of the public space piece of the property.


Howard asked about the residential base density number of 1 unit/acre. Alex said the number is that because of the overall 15acre size of the lot – the master plan would designate the area and the density.


The Board noted the need to include residential in the purpose statement.


Howard asked about the potential for public space as it is not now included on the official map. Alex said the official map can be changed when the zoning is changed.


Other Business


Approve Warrants: Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Howard and approved.


Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 4/30/2010: Ken moved that the Board vote to acknowledge receipt of the trial balances for the water & wastewater and general fund accounts for the period ending April 30, 2010. Second by Andrea and approved.


Minutes of April 19, 2010 Meeting: Randy moved that the Board vote to approve the minutes of the April 19, 2010 meeting as amended. Second by Ken and approved with Jon abstaining.


Minutes of 2010 Annual Town Meeting: Howard moved that the Board vote to approve the minutes of the 2010 Annual Hinesburg Town Meeting, held on March 1, 2010 as amended. Second by Ken and approved.


Appointment to Town Forest Committee: There is one remaining opening on the Town Forest Committee. The Board has received two letters of interest for an appointment to the committee – one from Mark Rosolen and the other from Leanne Linck. Andrea moved that the Board vote to appoint Leanne Linck to the Town Forest Committee for initial one-year term, which will expire on January 1, 2010. Second by Howard and approved.


VTrans Right-of-Way Agreement / Silver Street Bridge: This agreement has been reviewed by an attorney, and the attorney has provided comments for the Board’s review. Howard moved that the Board vote to sign the Right-of-Way Agreement with the State of Vermont Agency of Transportation for Highway Project Hinesburg STP 0199(2), the Silver Street Bridge project. Second by Ken. Andrea asked if Jeanne heard back from Carolyn Carlson regarding pole relocation and right of way. Jeanne read the correspondence from Carolyn which indicates there will be no right of way request to the Ruggles. Motion voted and approved.


CCRPC Energy Grant to Study Bio-Fuel Feasibility in Chittenden County: The Vermont Sustainable Heating Initiative (VSHI) has been awarded a $25,000 CCRPC Energy Grant to conduct a solid bio-fuel feasibility study in Chittenden County. The match on the grant is $2,500 (10%). VSHI is asking Chittenden County municipalities to be active, paying participants in the study, remit $750 towards the project and appoint a Hinesburg representative and alternate representative to represent the Town’s interest in how the grant will proceed. The Board had no interest in pursuing this.


Recreation Path Project / Agreement with Polly Quinn: Howard moved that the Board vote to authorize the Chair to sign the agreement between the Town and Polly Quinn, owner of property on Mechanicsville Road (tax map # 17-22-62.00) which calls for the certain improvements to be provided to the Quinn property to mitigate the impacts of the construction of a grant-funded sidewalk on the property. Second by Randy and approved.


Resolution to Support CCMPO Blue Ribbon Commission on Innovative Finance Recommendations: On January 18th CCMPO Executive Director Michelle Boomhower attended the Board’s meeting to review both the Exit 12B study and the Blue Ribbon Commission on Innovative Finance.  At that time, Michelle was asking the Board to consider adopting the resolution to support the Blue Ribbon Commission's recommendation.  The Board deferred action, with plans to discuss it again at a later date. Andrea noted the MPO is going through the strategic planning stages and the Blue Ribbon Commission is trying to find another way to fund transportation. No action was taken by the Board on the item as the resolution remains unclear.

Discussion of Flood Hazard Zoning Regulations Revisions: The Planning Commission has forwarded to the Board a proposal for the flood hazard Zoning Regulation changes. The Planning Commission held a public hearing on these proposed changes on 3/10/10, and after further discussion and minor changes, voted to forward this proposal to the Selectboard on 4/14/10. Randy asked if maps have been prepared to show the additional effected area. Alex had maps that showed examples of several areas comparing existing streams and set backs to the new fluvial erosion hazard areas. The Board wanted to review the revision further before acting on it.


Green Mountain Power / Request to Work in Town ROW on Charlotte Road: Green Mountain Power is asking for permission to work in the Town’s ROW on Charlotte Road to relocate 24 poles between the town line and Baldwin Road. Randy moved that the Board vote to approve a request by Green Mountain Power to work in the Town’s ROW on Charlotte Road between the town line and the intersection with Baldwin Road for the purpose of relocating power poles. Second by Howard and approved.


Road Cut Permit / Fournier on Pond Road: This permit is for a driveway on Pond Road. The project has received final approval from the Development Review Board. Howard moved that the Board vote to approve the road cut permit application of Gary Fournier for a driveway on Pond Road (a subdivision of Tax Map #17-20-05.00) as outlined in the permit dated 8/11/08, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Randy and approved.


Road Cut Permit / Ruben on Burritt Road: This permit is for a driveway on Burritt Road. The project has received final approval from the Development Review Board. Howard moved that the Board vote to approve the road cut permit application of Nancy Ruben for a driveway on Burritt Road (Tax Map #08-01-57.01) as outlined in the permit dated 7/27/09, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Ken and approved.


CVU Request to Utilize Town Roads for Foot Race on July 31, 2010: Ken moved that the Board vote to approve a request by CVU Assistant Track & Cross Country Coach Ryan Robitaille to use CVU Road, Pond Road, Pond Brook Road and Richmond Road for a foot race on July 31, 2010 for a foot race, as outlined in the request letter dated May 10, 2010. Second by Andrea and approved. Andrea requested Ryan be asked to be sure all signs are taken down at the end of the event.


Discussion of Legal & Personnel Issues: Bruce Little has completed his probationary period. Highway Foreman Michael Anthony has reviewed Bruce’s performance during the probationary period, and recommends continued employment and a wage increase as outlined in the Union Contract.  Howard moved that the Board vote to recognize the completion of Bruce Little’s probationary period as Highway Maintainer Trainee, and approve his promotion to Highway Maintainer II and a wage increase from $14.51 / hour to $15.49.  Second by Andrea and approved.


Addition to the Agenda


VTrans 2009 Bridge Inspection Reports: Ken moved that the Board vote to acknowledge receipt and review of the 2009 VTrans Annual Bridge Inspection Reports. Second by Howard and approved.


Listers Request for Extension for Filing of Grand List: As outlined in State Statute, municipalities with population less than 5,000 are required to file the Grand List with Property Valuation and Review on or before June 4. Grievances have been scheduled for June 24, 2010, with change of appraisal notices scheduled to be mailed on June 10, 2010. Grievances will be completed by June 30. Because of the grievance schedule, the Listers are applying to Property Valuation and Review for an extension, which requires Selectboard approval. Ken moved that the Board vote to approve a request by the Board of Listers to apply to Vermont Property Valuation and Review for an extension of the Grand List filing deadline of June 4, 2010. Second by Randy and approved.


Purchase of Jumping Jack Compactor / Highway Department: Highway Foreman Michael Anthony is requesting approval to use up to $2,500 of budgeted funds in the highway culvert line (440-5110-17.00) to purchase a jumping jack compactor to aid in the proper installation of culverts, as recommended by engineer Mike Weisel. Howard moved that the Board authorize the Highway Department to expend up to $2,500 from 440-5110-17.00 for the purchase of a jumping jack compactor. Second by Ken and approved.


Use of Lot #1 by Fire Department for July 4th Flea Market: Howard moved that the Board vote to authorize the Fire Department to utilize Lot #1 (the municipally owned lot behind the Fire and Police Stations) for a flea market on Sunday, July 4, 2010. Second by Andrea and approved.


Other Board Member Items – Jon noted that in the State Bridge report the decks of two bridges were rated as unacceptable condition. Jeanne will check with Mike Anthony to find out what action he will be taking to correct this.


Jeanne said she received correspondence from Shelburne regarding the towers on Mt. Pritchard. Shelburne is proceeding with the project as discussed.


Howard moved the Board go into executive session including Jeanne for personnel discussion, second by Randy and approved.

Howard moved the Board come out of executive session and adjourn, second by Randy and approved.


Respectfully submitted,

Valerie Spadaccini, secretary



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