Selectboard Meeting

Meeting Minutes

June 7, 2010


Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Rocky Martin, Alex Weinhagen, Chris Bataille, and attached list of names.


Meeting called to order at 7:00 p.m.


Public Presentation and Comment on Route 116 Corridor Improvement Project / Sidewalk and Improvements on the West Side of Route 116 Between Charlotte Road and Hinesburg Community School: Engineer Chris Lathrop of Dubois & King gave a presentation on this grant funded project. Preliminary plans and permitting are complete, and right-of-way plans are being developed. A public meeting at this point in the process is a requirement of the grant. Chris reviewed the purpose and need for the project. He then showed maps of the project area design.


Rocky noted that with the proposed on street parking any parking regulations would be up to the State. Rob asked about the green space in relation to the small area in the driveway near his property as well as location of the utility pole. Rocky said that can be looked at.


Jon asked what the schedule is and Chris said right of way plans should be submitted in the next few weeks and it could be 5 to 6 weeks from submission for approval.


Randy asked why the plan is to be out of the right of way in one area. Rocky said that was a request from the Village Steering Comm.


Jon asked what the need for being out of the right of way was and Rocky said the idea was to get some separation for pedestrians from the traffic.


In regards to painting crosswalks, Rob asked what products are available where the paint will actually last. George Dameron said the Village Steering Comm is concerned with crosswalks and the need for a crossing guard at the Silver Street crosswalk.


Also mentioned was the drainage problem at the Charlotte Rd intersection. This stormwater drain is not in the project area.

Rob said there is also a drainage problem at his village property. Rocky said this can be addressed with fill as part of the project.


Alan Norris asked about the sidewalk that he paid for as a part of the condition for his buildings on Silver Street. Rocky said it will be done at the same time as this project, but not as part of the grant project.


Rob noted the plans show some driveways being paved. Chris said all driveways will be paved from the face of the sidewalk to the road at a minimum whether gravel now or paved.

Public Presentation by Roy Schiff and Jessica Clark, Milone and MacBroom Engineers for Lewis Creek Association and LaPlatte River Partnership / Stormwater Assessment of the LaPlatte Watershed: Jon asked what would make a business in Town be required to treat stormwater. Roy said there is a one acre threshold, so it would mean the creation of an acre of impervious surface which with the small lots in Town is unlikely.


Randy asked what facts show that there are negative issues resulting. Jessica said that several streams in the area show documented instability from the geomorphic assessment.

Jim Collins noted that the canal has been left in a natural state so how is it that the water quality has declined there. The natural state also results in less of a green space aesthetically. Rob asked if with this information we can identify where best to do any type of prevention or treatment if the Town choose to do something. Jessica said yes.


Al asked about the canal and the sediment build up. Would it not make sense to clean the sediment out of the canal so it does not dump into the LaPlatte.


Jon and Randy asked if there is any specific data on clay soils infiltration. Roy noted gathering of information like that would be the next step in this process.


The report will be made available on the Town web site.

Discussion of Proposed Flood Hazard Zoning Regulations with Presentation by Ned Swanberg of ANR Flood Management Division: This was the Selectboard’s first opportunity to discuss the regulations, which were forwarded to the Board by the Planning Commission on April 29.


Jim asked how the administrative judgment modified the fluvial erosion hazard area. Kari Dolan of VT DEC said it moved the lines in some areas, and added the option of moving lines in areas where there is public infrastructure.


Frank asked about flood insurance – he noted there is a serious deductible associated with flood insurance and a lot of restrictions on what is covered. He wanted to know if newly identified area residents will be required to now have flood insurance.


Ned said that fluvial erosion does not require flood insurance.

Mike Bissonette asked when the maps were done was all the water control work (wetlands re-creation) done. Ned said the maps are prior to that work.


Rob pointed out the two bridges in Town that cross the LaPlatte constrict the river in those areas.


George said this model of the hazard area is different from FEMA which allows fill in the fringe areas.


Rob asked the Board to take the big picture into account to achieve balance on both sides.


David Lyman submitted the freedom of information request to the Board again as the people requesting correspondence do not believe they have received everything.


Mike said he wants the Board to be sure the Town Plan and maps with proposed changes will allow things in the Town Plan to happen.


Jim said he was not sure the Selectboard was given the feedback from Alex on the restrictive nature of the maps.


Barb Lyman said no landowners knew about the proposed change till after May 12th nor were they sent information on how this would affect their properties. Selective landowners were given prior notice of the public hearing not all landowners. Alex noted that residents with infrastructures within the area were notified.


The Board will continue discussion on this item at their July 12th meeting.


Other Business


Approve Warrants: Ken moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Randy and approved.


Minutes of May 24, 2010 Meeting: Randy move that the Board vote to approve the minutes of the May 24, 2010 meeting as amended, second by Ken and approved.


Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending May 31, 2010: Howard moved that the Board vote to acknowledge receipt of the trial balances for the water & wastewater and the general fund accounts for the period ending May 31, 2010. Second by Randy and approved.


Request by Highway Department / Closing of Texas Hill Road for Bridge Work: The Highway Department plans to replace the decking on the bridge on Texas Hill Road, just west of Hayden Hill Road East. It is anticipated that the job will take two days, and will require the bridge to be closed for two days and overnight. Howard moved that the Board vote to approve the closing of Texas Hill Road at the bridge west of Hayden Hill Road East from the morning of 6/24 to the evening of 6/25 for the purpose of replacing the bridge decking. The Highway Department will place signs at each end of Texas Hill Road, advising of the date of the road closing and detour route for five days prior to the road closing. Second by Andrea and approved.


Adoption of Ordinance for Local Enforcement of Speed Limit on State Highway (Route 116): Ken moved that the Board vote to adopt the Ordinance for Local Enforcement of Speed Limit on State Highway (Route 116), which will become effective on August 7, 2010 (60 days after adoption), following public posting and publication of notice of the ordinance in conformity with the requirements of V.S.A. Title 24, Chapter 59, provided that no petition is filed on or before July 21, 2010, in accordance with V.S.A. Title 24 § 1973.  Second by Andrea and approved.


Appointment of CCTA Representatives: With the approval by voters to join the Chittenden County Transportation Authority (CCTA) at Town Meeting in March, the Selectboard needs to appoint two people to represent Hinesburg on the CCTA Board as of July 1, 2010. Normal appointments to the CCTA Board are for three years. However, during the last legislative session the CCTA Charter was amended to reduce the number of Commissioners per municipality to one effective July 1, 2011. The Charter does allow the Town to appoint one alternate commissioner. Therefore, the Selectboard will appoint two commissioners for one-year terms, and next year will appoint one commissioner and one alternate commissioner. Andrea moved that the Board vote to appoint Jon Trefry and Karla Munson as Hinesburg’s representatives to the CCTA Board of Commissioners for one-year terms, which will expire on June 30, 2011. Second by Randy and approved with Jon abstaining.


Caterer’s Request to Serve Alcohol at a Private Party / North County Specialty Foods, Inc.: Andrea moved that the Board vote to convene as the Board of Liquor Control. Second by Randy and approved. Ken moved that the Board vote to approve a request by North Country Specialty Foods, Inc. to cater a wedding reception on June 26, 2010 at 693 Lewis Creek Road with malt and vinous beverages and spirituous liquors. Second by Randy and approved. Ken moved that the Board vote to adjourn as the Board of Liquor Control. Second by Andrea and approved.


Addition to the Agenda


Proposal For Restorative Justice Program: Officer Chris Bataille has drafted a proposal for a restorative justice program to replace the grant funded Community Partners program. Kathleen Patten, who managed the Community Partners program, will be away for eight months during the next year and has indicated that the Department of Corrections wishes to suspend the program until May 2011. Officer Bataille has a meeting with the Department of Corrections on June 8 to review a proposal for a new program which utilizes a reparative board model. Department of Corrections will consider a renewal of the grant program after reviewing the proposal and with endorsement of the Selectboard. Randy moved that the Board vote to approve the Restorative Justice Program proposal drafted by Officer Chris Bataille, and authorize for the proposal be forwarded to the Department of Correction for consideration of grant funding. Second by Jon.


The Board asked Chris what his proposal included; they were looking for more information on how the program will be run and how the grant money would be used. The Board is interested in seeing the program continue but are looking for more information.

Andrea noted that the Town did have a successful program in the past and would like to continue to have one, she would like the Board to meet with Kathleen Patten.


Andrea asked Chris how he planned to track the time spent on the program and what the qualifications of community members serving on the program board would be and how many would be on the board.


Andrea proposed an amended motion to read – the Board vote to support the continuation of the Restorative Justice Program in a proposal drafted by Officer Chris Bataille, and authorize for the proposal be forwarded to the Department of Correction for consideration of grant funding. Second by Ken. Acceptance of amendment to the motion voted and approved.

Amended motion voted and approved.


Randy moved the Board vote to adjourn at 10:55 p.m., second by Ken and approved.


Respectfully submitted,

Valerie Spadaccini, secretary



June 21st Meeting (Jeanne will not be here for this meeting)

7:00 PM – David Blittersdorf / Municipal Solar Array

7:30 PM – Alex Weinhagen / Revisions to WW Allocation Ordinance & Sewer Service Area

8:00 PM – Kristy Brown / Police Dispatch Issue

8:15 PM – Brett Grabowski / Kinney Drugs Application (Irrevocable Offer, Escrow Agreement, Co-Applicant on VTrans Permit, Water & Wastewater Permits)

9:00 PM - Saputo Site Interim Zoning Public Hearing




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