Selectboard Meeting

Meeting Minutes

July 26, 2010


Attending the meeting: Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Karla Munson, Steve Button, Mike Anthony, Fred Silber, George Dameron, Dona Walker, Chris Morrell, Jane Starkweather, Will Patten, Rolf Kielman.


Meeting called to order at 7:03 p.m.


Howard moved the Board go into executive session for personnel discussion including Jeanne Wilson and Steve Button. Second by Andrea and approved.


Howard moved the Board come out of executive session, second by Andrea and approved.


Highway Foreman Michael Anthony:


2010 Paving Bids: The following bids were received for paving of Shelburne Falls Road:


- ST Paving = $65.85 / ton

- Whitcomb = did not submit a bid

- Pike = $66.19 / ton

- Mike said this will pave just short of 3 miles. Randy moved that the Board vote to award the bid for 2010 paving to ST Paving at a price of $ 65.85 / ton. Second by Howard and approved.


Agreement with Town of Monkton / Line Striper: The Towns of Hinesburg and Monkton have jointly purchased a Graco 3400 Linelazer pavement marking line striper machine and twelve 96” letters. Mike and the Monkton Foreman have drafted a memorandum of understanding for the ownership and maintenance of the machine. The Board reviewed the memorandum of understanding. Randy moved that the Board vote to authorize the Chair to sign the memorandum of understanding with the Town of Monkton for ownership and maintenance of a Graco 3400 Linelazer, Serial #BA6203 and twelve 96” letters (ACDEHLNOPSTY). Second by Howard and approved.


The Board asked Mike about his response on the municipal impact questionnaire regarding the Kinney Drug project. Mike said the impact to the Highway Department is they will have more roads to maintain and the on street parking creates maintenance problems.


The Board asked Mike about the intersection of Lincoln Hill Rd and North Rd. Mike said he talked with the Town engineer about this and will be meeting with him again tomorrow. Some Board members suggested that the intersection be the same width as Texas Hill Rd and Hayden Hill Rd intersections.


Village Steering Committee / Two “Hinesburg Village” Signs on Route 116: The village steering committee has been working on design and funding for two signs to be placed on Route 116 at the north and south entrance to the village (Lyman / Milot property on the north side of the village, and Munson property on the south side of the village). The Board reviewed the proposed sign and locations. It was felt that on the north side of the village a better placement would be further north by NRG, but the Board communicated that the VSC should investigate possible locations and come back with a recommendation. Karla said they are agreeable to installation of the sign on their property, but need to work out exact location and any necessary easements.


Randy asked about the State right-of-way in regards to how far back from the road the signs will need to be. George said he will check again with Alex on that.


It was noted that Brett Grabowski, Kinney Drug development, agreed to make installation of the sign a part of that project if the Town wants it located there.


Andrea moved the Board vote to authorize the Chair to sign the contract with Wood & Wood for design and construction of two signs at a cost up to $2200. Second by Howard and approved.


Will Patten / Discussion of Governance Structure and Moving to Town Manager Form of Government: Will expressed his thoughts on town government in the past as compared to today’s demands. He feels Hinesburg needs professional, empowered and agile leadership to deal with a very complex world. Quoting from VLCT “If the selectboard is overwhelmed with the volume of work, if personnel problems continually consume large amounts of time for the selectboard, or if the level of technical expertise required to comply with state or federal regulations is more than can be achieved by a volunteer board working part time, it is time to seriously consider hiring professional management expertise”. Will also submitted to the Board for review the difference between a manager and administrator in relation to job description, costs associated with the manager position, responsibility between the selectboard and town manager, and Vermont Statues on Municipal and County Government; town, city or village managers.


Jon said he has briefly looked at State Statute but as a Board they have spent very little time talking about this.


Andrea noted the importance to recognize what leadership meant years ago.


Will said the selectboard is not voted to be visionary and bring new ideas for the Town but to prepare and manage the budget for the Town.


Andrea feels this idea has merit and would like to consider it. Jeanne was in agreement that it is worth considering. The Selectboard agreed to put on a future agenda for discussion.


Other Business:


Approve Warrants: Ken moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Howard and approved.


Minutes of July 12, 2010 Meeting: Ken moved that the Board vote to approve the minutes of the July 12, 2010 meeting as amended. Second by Howard and approved.


Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 6/30/10: Howard moved that the Board vote to acknowledge receipt of the trial balances for the water & wastewater and general fund accounts for the period ending 6/30/10. Second by Randy and approved.


Set Property Tax Rate for FY 10 – 11: Howard moved that the Board vote to set the Property Tax Rate for the fiscal year beginning July 1, 2010 at $1.8659 / $100 valuation for the Homestead Tax Rate and $1.8683 / $100 valuation for the Non-Residential Tax Rate. Second by Ken and approved. (Municipal Tax Rate = $0.4374, State Homestead Education Tax Rate = $1.4275, State Non-Residential Education Tax Rate = $1.4299, Local Agreement Tax Rate = $0.0010).

                                                        

WWTF Upgrade Project / Change Order #4 and Certificate of Substantial Completion: Forcier & Aldrich has prepared Change Order #4 for the contract with Kingsbury Companies, LLC for the WWTF Upgrade Project. The change order will increase the Contract Price by $4,452.02, and will increase the Contract Calendar Days by 90 days. Ken moved that the Board vote to approve Change Order #4 for the WWTF Upgrade Project, dated June 25, 2010, and authorizes Rocky Martin, Director of Buildings & Facilities to sign Change Order #4 on behalf of the Town. Second by Andrea. The Board discussed the desire to have a chance to better review this and get answers to some questions before acting on it. Andrea moved to table the motion till the August 2nd meeting, second by Howard and approved.


Buried Utility Permit / Vermont Gas on Mechanicsville Road: This is a request to install a natural gas line in the right-of-way on Mechanicsville Road to access the residence located at 39 Mechanicsville Road. Andrea moved that the Board vote to approve the buried utility permit application of Vermont Gas Systems to install a natural gas line in the Town’s right-of-way on Mechanicsville Road (Tax Map #20-50-07.00) as outlined in the permit dated 7/14/10, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Ken and approved.


Buried Utility Permit / Vermont Gas on Richmond Road: This is a request to install a natural gas line in the right-of-way on Richmond Road to access the residence located at 419 Richmond Road. Howard moved that the Board vote to approve the buried utility permit application of Vermont Gas Systems to install a natural gas line in the Town’s right-of-way on Richmond Road (Tax Map #17-20-61.00) as outlined in the permit dated 7/14/10, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Randy and approved.


Road Cut Permit / Godfrey on Gilman Road: This permit is for a driveway on Gilman Road as part of a subdivision. The project has received final approval from the Development Review Board. Ken moved that the Board vote to approve the road cut permit application of Edward & Lisa Godfrey for a driveway on Gilman Road (a subdivision of Tax Map #12-01-04.00) as outlined in the permit dated 1/12/10, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Howard. Andrea said to achieve safe access to the cemetery she would have liked to see a shared drive. The project has received final approval by the DRB so there is no opportunity to address the concern now. Motion voted and approved.


Municipal Impact Questionnaire / Creekside Investments (Lyman / Milot /Kinney Drugs): A letter to District #4 Environmental Commission was signed regarding this project, indicating that the Board was not ready to sign the municipal impact questionnaire and felt it was premature to comment on the project because it has not gone through the local permitting process.


Appointment of Representative to Chittenden County Regional Planning Commission: The term of appointment for Fred Haulenbeek as representative and David Hirth as alternate representative to the CCRPC expired on July 1. Fred has expressed interest in another term. David has decided to step down. Howard moved that the Board vote to re-appoint Fred Haulenbeek as Hinesburg’s representative to the Chittenden County Regional Planning Commission for a two-year term, which will expire on June 30, 2012. Second by Ken and approved.

                               

Other Board Member Items: Andrea asked to include on the August 16 agenda a presentation by the VT River Conservancy regarding possible easements for the stream along North Road by the Town Garage.


Discussion of Legal & Personnel Issues:

Howard moved that the Board vote to offer the position of Community Police Officer as outlined in the job description and employment letter dated July 26, 2010 to Brian K. Fox. Second by Randy and approved.


Brian has been working part time for several months. This position is funded by the COPS Grant for 3 years and the Town is obligated to maintain the position for a 4th year.


Addition to the Agenda:


Discussion of Request to Use Town Hall for Campaign Fund Raiser – In order to avoid any appearance of being partisan the Board chose not to approve the request. They are in agreement that Town Hall should not be available for political fund raisers.


Howard moved the Board go into executive session including Jeanne Wilson for discussion of legal and personnel issues, second by Ken and approved.


Howard moved the Board come out of executive session and adjourn, second by Ken and approved.


Respectfully submitted,

Valerie Spadaccini, secretary



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