Selectboard Meeting

Meeting Minutes

August 16, 2010


Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Rocky Martin, Jim and Sam Collins, Al Barber, Jo White, Carrie Fenn, Lenore Budd.


Meeting called to order at 7:00 p.m.


Presentation by Committee Working on Planning for the Municipal Lot Behind the Fire Station & Police Station: Randy spoke on behalf of the committee in reviewing with Board members information regarding developing Lot 1 for the purpose of a “Town Green”. The lot is 3.5 acres. Randy noted that development can be phased. The committee suggested the following as possible uses and requested permission to spend up to $10,000 to further develop a master plan.


-Town Green

-Farmer’s market including parking, space for vendor’s vehicles, storage, restrooms, water and electrical supply.

-Use of field space for a young children’s sports program, concerts and/or movies and pre school playground.

-Integrated vehicle ingress and egress with adequate public parking areas for the multi-use public meeting space proposed in the new Fire Station.

-CCTA/ACTR bus stop / park and ride.

-Stormwater treatment as needed.

-Exterior lighting and landscaping.


Jim Collins said the Farmer’s Market would need a commitment from the Town for maintenance, also will need power and restrooms.


Andrea said there needs to be a plan for parking, with the number of spaces needed for the Fire Department and all other proposed uses specified.


Jim said parking can happen on the grass area for the Farmer’s Market, they do not need to have a special lot.

Jon said the Town could commit to keeping the area mowed. They would need an idea of budget needs for starting the project.


Howard asked about the proposal of using funds set aside for the Fire Departments landscaping as required by the DRB. Al said there will still be $11,000 left for that purpose. The Fire Department has not addressed the landscaping as they do not want to spend money and then have to dig up what is done when the new changes take place.


Rocky said he talked with Alex about modifications of approval to the site plan. Howard wants to be sure Peter Erb is aware of the proposed changes.

  

The Board gave approval for Rocky to proceed with issuing an RFP for landscape and engineering work for plan development and asked him to check with Peter about the DRB requirements.


Lenore Budd of Trails Committee / Landowner’s Permission Form and Model Easement Document / Request to have Legal Review: Lenore had sample documents for Landowner Permission Form; Landowner Liability Protection; and Grant of Trial Easement that the Board reviewed. Andrea asked what happens if the landowner only wants to give verbal permission and not sign any documents, what liability the Town might be taking on in such a situation.


Lenore said verbal is better than nothing if they are not willing to sign a document.


Andrea asked about the possibility for need of a survey – who would bear the cost when the offer gets to the easement level? A survey often is not needed. The landowner permission form does require a description of the trail property which often is sufficient in lieu of a survey for an easement. Lenore noted there is the possibility of a tax credit to the landowner for the offer of land.


The Board agreed to have an attorney review the documents.


Other Business

Approve Warrants: Howard moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.


Minutes of August 2, 2010 Meeting: Ken moved that the Board vote to approve the minutes of the August 2, 2010 meeting as amended. Second by Howard and approved.


Minutes of August 5, 2010 Meeting on Wastewater Upgrade Project: Ken moved that the Board vote to approve the minutes of the August 5, 2010 meeting on the Wastewater Upgrade Project as amended. Second by Andrea and approved with Howard abstaining.


Minutes of August 10, 2010 Meeting on Wastewater Upgrade Project: Howard moved that the Board vote to approve the minutes of the August 10, 2010 meeting on the Wastewater Upgrade Project. Second by Randy and approved.


Wastewater Upgrade Project / Certificate of Substantial Completion: Forcier Aldrich & Associates have prepared a Certificate of Substantial Completion for the contract with Kingsbury Companies, LLC for the WWTF Upgrade Project. Randy moved that the Board vote to approve the Certificate of Substantial Completion for the WWTF Upgrade Project, dated June 1, 2010, and authorizes the Chair to sign the certificate on behalf of the Town. Second by Ken and approved.


Listers Request for Approval of Correction to the Lodged Grand List: The Board has received a request from the Listers to approve two changes to the Lodged Grand List to 1). Reduce taxable value of parcel ID # 000007.1 at 136 Piette Road by $40,000 due to a Veteran’s exemption qualification; and 2). Delete from the grand list a mobile home with a taxable value of $42,000 on parcel ID# 001261.38 at 65 Wile Street because the mobile home was removed from the lot. Randy moved that the Board vote to approve corrections to the Lodged Grand List as outlined in the letter from the Hinesburg Board of Listers dated August 12, 2010. Second by Howard and approved.


Review and Possible Adoption of Revisions to Wastewater Capacity Allocation Ordinance: The Selectboard began reviewing revisions to the capacity allocation ordinance and sewer service area in July 2009. At its October 5, 2009 meeting, the Board advised the Planning Commission that it was temporarily waiting on taking action on the ordinance until the Planning Commission made further progress on master planning regulations. The Planning Commission is almost ready to forward these revisions to the Selectboard. At the June 21, 2010 meeting, Director of Planning & Zoning Alex Weinhagen updated the Board on the master planning and the Board discussed a draft of the Wastewater Capacity Allocation Ordinance. Board members made several revisions to the ordinance, which Alex has incorporated into the current draft, which was forwarded to the Board for review.


Ken moved that the Board vote to adopt the Wastewater Capacity Allocation Ordinance as amended on 8/16/10, which will become effective on October 15, 2010 (60 days after adoption), following posting and publication of notice of the ordinance in conformity with the requirements of Chapter 59 of Title 24, Vermont Statutes Annotated, provided that no petition is filed on or before September 30, 2010 (45 days after adoption) in accordance with Section 1973 of Title 24, Vermont Statutes Annotated. Second by Randy. Andrea noted she is opposed to the revisions of the ordinance as she is uncomfortable with expansion to the Village NW. Motion voted and approved with Andrea opposed.


FY 09 – 10 Reserve Funds: Randy moved that the Board vote to approve the following FY 09 – 10 Reserve Funds:


Recreation Path = $156,889.37

Corridor Improvement Project = $55,820.53

Land Preservation = $9,931.00

Records Restoration = $29,024.10

Records - Print, Bind & Microfilm = $9,505.27

Police - Vehicle = $17,500.00

Police - Station Upgrade = $6,490.07

Recreation - Capital Expense = $20,244.30

Reappraisal = $75,798.10

Highway - Pick Up Truck = $17,500.00

Highway - Ditching & Shoulders = $3,417.50

Fire Department Landscaping = $19,700.00

Tree Planting = $4,110.83

July 4th Fund = $232.25

Conservation Commission = $6,820.53

Village Steering Committee = $500.00


Total Reserve Funds = $433,483.85


Second by Howard and approved.



Review of Hinesburg Community Justice Program: Officer Bataille and Town Administrator Jeanne Wilson met with Department of Corrections personnel on July 29 for feedback on the Hinesburg Community Justice Program grant proposal. DOC comments and suggestions have been incorporated into the proposal. The proposal was forwarded to the Board for review and was briefly discussed at the August 2 meeting. Comments from the August 2 meeting have been incorporated into the current draft. Ken moved that the Board vote to sign a letter of support for the Hinesburg Community Justice Program and the grant proposal with the Department of Corrections as amended 8/16/10 for a reparative justice program. Second by Howard and approved.


Other Board Member Items: Andrea acknowledged the notice from the division of Historic Preservation that the Cicero Goddard Peck House in Hinesburg has been nominated by the Vermont Advisory Council on Historic Preservation to the National Register of Historic Places.


Board members congratulated Randy Volk on his restoration work on the house.


Fire Chief Al Barber reported that the fundraiser by the Fire Department was successful and they were able to purchase the Auto Pulse, members have been trained on its use.


Al obtained a laptop which will be used in the rescue truck through an equipment reassignment program in the Department of Public safety.


Al is working on a grant to fund a generator to be located at the bus garage at CVU for housing domesticated animals in a disaster situation.


The Board discussed the Baptist Lot and loss of tax exempt statue. Jeanne will prepare a letter of explanation of the findings.


Additions to the Agenda

Vermont Municipal Bond Bank Refunding: A letter has been received from Attorney J. Paul Guliani advising that on July 15, 2010, the Vermont Municipal Bond Bank issued and sold $40,750,000 of 2010 Series 4 refunding bonds for the purpose of providing debt service reduction to a number of Vermont municipalities that have 2000 and 2001 bonds. This debt service reduction applies to Hinesburg’s $305,000 bond from 2001 for the purchase of the property that is the current location of the police department as well as the purchase of the 2001 fire truck. There are two years remaining on this bond payment, and the savings realized for the Town will be $5,945.28. In order to take advantage of these debt service savings, the Board must approve and sign the Municipal Certificate as to Municipal Bond provided. Howard moved that the Board vote to approve and sign the Municipal Certificate as to Municipal Bond for the Vermont Municipal Bond Bank Series 2010-4 Refunding Bonds which applies to the 2001 municipal bond for the purchase of the police station property and the 2001 fire truck. Second by Andrea and approved.


Howard moved the Board go into executive session including Jeanne for discussion of legal and personnel issues, second by Andrea and approved.


Howard moved the Board come out of executive session and adjourn, second by Andrea and approved.


Respectfully submitted,

Valerie Spadaccini, secretary



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