September 20, 2010
Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, David Blittersdorf, Wendy Ordway, Rocky Martin, Harold Gosselin, Mike Weisel, Brad Holden, Lida and Dean Douglas, Tim Casey, Al Barber, Mike Anthony.
David Blittersdorf / Update on Solar Tracker Array – David informed the Board that the anticipated tax credits are not available which will result in an increased cost to Hinesburg from the original proposal.
Areas of question if the Town goes ahead with the project were; is the Town creating a utility? David said that has been addressed and this action would not constitute creating a utility.
To what accounts would the credits be applied? The credits can be spread throughout electric costs of the Town, while financially is seems to make sense to apply to water and wastewater.
The Board will need to make a decision within a few weeks to accept or decline the agreement.
New Employee for Highway Department / Harold “Pete” Gosselin: Pete was introduced to Board members and welcomed to be a part of the Highway Department. Howard moved that the Board vote to offer the position of Highway Maintainer II, as outlined in the job description and employment letter dated September 20, 2010, to Harold Gosselin. Second by Ken and approved.
Andrea wanted to acknowledge the good work Steve Miller performed as a Highway Department employee and that Steve noted he was very appreciative of all the work that is done by Mike and Tom for the Highway Department.
Engineer Mike Weisel and Surveyor Brad Holden - Lincoln Hill Road Intersection Improvements: Lida and Dean Douglas met with the Selectboard on July 12 to ask that the intersection of North Road and Lincoln Hill Road be narrowed. Engineer Mike Weisel and Surveyor Brad Holden have examined the intersection, and Mike has drafted a proposed re-design plan for review.
Brad Holden reviewed survey results with the Board regarding the alignment of the road, the Town right of way, and the Douglas’s and Casey’s property lines.
Mike Weisel explained his proposed re-design plan. Discussed was how to keep the intersection from widening again, the area marked for parking spaces, and to pave or keep as gravel a short initial section of the road. The Board asked Mike Weisel to get a cost estimate for the intersection improvements as presented.
Review of Gravel Road Reports for Lincoln Hill and Texas Hill Roads: Mike Weisel has conducted a review of two of the Town’s gravel roads – Lincoln Hill Road and Texas Hill Road. Mike asked the Board if the reports he did were in line with what they were looking for. The Board felt the reports did not need the level of detail that Mike provided. Mike Weisel said he did not consider any recommendation for paving the roads. In regard to maintenance practices he could look at paving problematic sections if that would make sense. Board members also requested that Mike Weisel examine culvert maintenance practices on these roads and make any recommendations regarding best practice improvements. The Board agreed they want to maintain the multi use purpose for the roads and would need to show that can be accomplished even if some paving is needed.
Mike Anthony agreed the reports are helpful for his planning. The Board agreed to have Mike Weisel work with Mike Anthony to decide the next gravel roads to work on.
Highway Foreman Michael Anthony - Correspondence from Rusty Devoid / Driveway Culvert on Hayden Hill Road West: Mr. Devoid hired an independent contractor to replace a culvert at the intersection of his driveway and Hayden Hill Road West, and is asking the Town to reimburse him for the cost of the culvert plus delivery. Mike said Mr. DeVoid did not notify the Town of any problem with the culvert or get permission to dig in the Town right-of-way. The Board discussed reimbursement for the Town’ cost of the culvert. Jeanne Wilson will draft a letter to go along with a check for $450.90 to Mr. DeVoid advising the need to get permission to do work in the Town right-of-way and that the reimbursement is in the amount the Town would pay for the culvert.
Correspondence from Hinesburg Safety Committee: The committee has sent a letter to the Selectboard in regards to concerns for the high number of workers compensation claims in the water & wastewater department, along with a recommendation for potentially addressing the concern. Committee members Jeanne Wilson and Al Barber explained the requested purchase to the Board. Howard moved the Board vote to authorize the Water and Wastewater Department to spend up to $4,250. for the purchase and installation of a utility body for the 2003 Ford F250 pick up truck. Second by Ken and approved.
Director of Buildings & Facilities Rocky Martin- Follow Up on Discussion of Municipal Lot Behind Fire and Police Stations – Rocky said in checking with Planning and Zoning about using the Fire Dept reserves and it was deemed to be appropriate. Also suggested was to use impact fees for part of the funding. Andrea moved the Board vote to authorize expenditure up to $10,000 to hire a consultant to develop preliminary site plan options for Lot 1 as outlined in memo from Rocky Martin of September 20, 2010 and to send out an RFP for doing the work. Second by Howard and approved.
Howard moved the Board go into executive session including Rocky Martin and Jeanne Wilson for personnel discussion. Second by Randy and approved.
Andrea moved the Board come out of executive session, second by Randy and approved.
Approve Warrants: Ken moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Randy and approved.
Minutes of August 30, 2010 Meeting: Andrea moved that the Board vote to approve the minutes of the August 30, 2010 meeting as amended. Second by Ken and approved.
Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 8/30/10: Howard moved that the Board vote to accept the trial balances for the water & wastewater and general fund accounts for the period ending 8/31/10. Second by Ken and approved.
Request to Serve Alcohol at Fire Station for an Anniversary Party on November 20, 2010: Damian Aube has requested permission to serve alcohol at the Fire Station for an anniversary party on Saturday, November 20, 2010 between the hours of 4 and 11 pm. Ken moved that the Board vote to approve the request by Damian Aube to serve alcohol at the Fire Station for an anniversary party on Saturday, November 20, 2010, subject to the following conditions:
- A responsible person over 21 years of age shall be designated to be “in charge” of the event and to monitor alcohol use at the event to ensure that there is no underage drinking and that intoxicated persons do not drive; and
- A “Don’t Drink and Drive” poster shall be posted at the entrance to the event, naming the responsible person and offering the services of the responsible person to arrange safe trips home.
Second by Howard and approved.
Resignation from Planning Commission / Will Patten: The Board has received a letter of resignation from the Planning Commission from Will Patten. Howard moved that the Board vote to accept the resignation of Will Patten from the Planning Commission effective immediately. Second by Ken and approved.
Appointment to the Conservation Commission: Terms of appointment for David Hirth and Nancy Plunkett on the Conservation Commission will expire on 9/30/10. David has expressed an interest in reappointment. Nancy has decided to step down. The vacancies have been published and posted. Howard moved that the Board vote to re-appoint David Hirth to the Conservation Commission for a four-year term that will expire on September 30, 2014. Second by Ken and approved.
Appointments to the Village Steering Committee: Terms of appointment for Rolf Kielman, Jane Starkweather and Karla Munson on the Village Steering Committee will expire on 10/1/10. Rolf and Jane have expressed interest in reappointment. Karla has decided to step down. The vacancies have been published and posted. Howard moved that the Board vote to re-appoint Rolf Kielman and Jane Starkweather to the Village Steering Committee for two-year terms that will expire on October 1, 2012. Second by Randy and approved.
Resignation from Trails Committee / Launa Lagasse: Launa Lagasse has submitted a letter of resignation from the Trails Committee. Howard moved that the Board vote to accept the resignation of Launa Lagasse from the Trails Committee effective immediately. Second by Andrea and approved.
Appointment to the Agency Request Review Committee: The term of appointment for Trina Hikel on the Agency Request Review Committee will expire on 9/30/10. Trina has expressed an interest in reappointment. The vacancy has been published and posted. Andrea moved that the Board vote to reappoint Trina Hikel to the Agency Request Review Committee for a three-year term that will expire on September 30, 2013. Second by Ken and approved.
Application for Solid Waste Management Re-Certification: Water & Wastewater Superintendent Steve Button has prepared an application for re-certification of the Solid Waste Management Certification for bio-solids management and the storage lagoon located at the Town’s wastewater treatment facility. The facility needs to be re-certified every five years. A letter has been prepared for Selectboard signature stating that there have been no operational changes over the past five years. Ken moved that the Board vote to sign the letter of support dated September 20, 2010 to accompany the application for re-certification of the Solid Waste Management Certification (#SW-128) for bio-solids management and the storage lagoon located at the Town’s wastewater treatment facility. Second by Howard and approved.
Application for Revolving Loan Funds for Preliminary Engineering Planning / Mountain View Mobile Home Park and Housing Foundation, Inc.: As part of the pass-through grant project for the upgrade of the septic system at Mountain View Mobile Home Park, the Housing Foundation, Inc. is asking the Town to submit an application for revolving loan funds for preliminary engineering planning in the amount of $38,941.60. Repayment of the loan will be made with funds from the Housing Foundation, Inc. as set forth in an agreement (yet to be approved) between the owner (HFI) and the Town.
Ken moved to vote to authorize the Board to sign the loan agreement for repayment of loan in amount of $38,941.60 as set forth in agreement between HFI and Town of Hinesburg. Second by Howard. After some discussion Ken withdrew his motion with Howard in agreement.
Ken moved the Board vote to have the Town submit an application on behalf of Housing Foundation Inc. for revolving loan funds for preliminary engineering planning in the amount of $38,941.60 with repayment of the loan made with funds from Housing Foundation Inc. as set forth in an agreement (yet to be approved) between Housing Foundation Inc. and the Town. Second by Howard and approved.
Planning for Selectboard Review of Town Plan and Zoning & Subdivision Revisions: The Planning Commission has forwarded to the Selectboard proposed revisions to the Town Plan and Zoning & Subdivision Regulations. The Board will start with review of Zoning and Subdivision Regulations on Oct 18.
Other Board Member Items – The Board discussed the complaint of Loy Harrell regarding brush impeding his site distance when exiting his driveway. Jeanne said the State checked into it and their finding was that the site distance was adequate, they will send a letter to Mr. Harrell advising him of such. It was not clear if the brush is in the Town right-of-way.
Andrea received a request from the Hinesburg Nursery School to plant bulbs on Town property and asking if the Town wanted to purchase some bulbs from their fund raiser project. Andrea was proposing the Town spend money from the Green Up Day budget to purchase bulbs. Andrea will check if all funds in the budget will be needed for Green Up Day or if there is money available to purchase bulbs.
Jon said this year the Hinesburg Police Department worked with the National Guard on the MEP program which is a federally funded program aimed at marijuana eradication. The Guard flew helicopters over Hinesburg searching for possible areas of marijuana cultivation.
Resignation of Highway Maintainer I Steve Miller: Randy moved that the Board vote to accept the resignation of Steve Miller from the Highway Department effective September 24, 2010. Second by Andrea and approved.
Howard moved the Board go into executive session including Jeanne Wilson for discussion of personnel matters relating to planning for resignation of Town Administrator and hiring interim help. Second by Randy and adjourned.
Howard moved the Board come out of executive session and adjourn, second by Randy and approved.
Valerie Spadaccini, secretary